Document scanning

Use your device's camera to capture the paper document. Scan in good lighting and keep all edges of the document in the image.

Scan and check originals

1. Open Scan documents and allow camera access. If you denied access, allow it in your browser settings and return to scanning.
2. Photograph the document, then continue with the remaining originals. After the first scan, the camera stays available; the list does not open over it automatically.
3. În aplicația de telefon, folosește Scanează pentru fotografie. Pe Android poți atinge pagina pentru focalizare și activa blițul dacă ai nevoie de lumină. Fotografia păstrează cadrul întreg și este optimizată la maximum 1 MB; verifică textul și toate marginile în previzualizare înainte să continui.
4. Fluxe resizes large scans to at most 2,500 pixels on the longer side, keeping their proportions and 90% quality. Smaller scans retain their resolution. Check the preview to ensure the text and edges remain clear; if the image cannot be prepared without losing readability, scan again or select a clear JPG, PNG or HEIC.
5. Open Document uploads to check images before submission. Saved scans also appear on other devices connected to the same account. If the image is unclear, scan the original again.
6. Prepare up to 20 documents per upload. Choose Upload to send documents for analysis. The list closes once the upload is accepted. Track processing in notifications; at completion, Review and approve opens the batch in Validation.

Keep control of your documents

Compare the extracted data with the original before confirming. For a duplicate, check the document already in your account. Do not upload the same scan again to speed up an analysis in progress.

After submission, you can continue working. Processing and results remain in notifications, without submitted documents reappearing in the upload list. Check every document in Validation once the batch is complete.

If scan analysis fails, open the notification result to see the reason. For an image in which no document was identified, photograph the complete original again, straight and well lit.

To remove a saved scan, use actions available in Documents or Archive. Check preview before confirmation; after permanent deletion, the removed image and details cannot be recovered.

Photographing and uploading the original

1. Deschide Scanează documente pe dispozitivul cu cameră și permite accesul dacă vrei să fotografiezi.
2. Photograph all the document’s information, with complete edges and legible text.
3. Check the preview and prepare any other required pages before submitting.
4. After processing, compare the details with the original in Validation or Moderation and confirm their accuracy.

Related resources

• Documents app guides
• Uploading supporting documents
• Checking extracted documents
• Document validation
• View Fluxe prices and plans

Practical example

Photograph a RON 180 fuel receipt. Position the whole receipt without reflections, check the date, total and identification in the preview, and submit it. In Moderation, compare the fields with the photograph; a legible scan reduces corrections but does not automatically confirm the nature of the expense.

Frequently asked questions and solutions

The photograph was accepted, but the numbers are wrong. What should I do?

Open the original in Moderation and check the numbers. If the photograph is legible, correct the fields and approve after saving. If the edges or total cannot be read, prepare a complete photograph and check the existing document before uploading again.

The same invoice appears twice. How do I avoid duplicate records?

Compare the supplier, number, date, currency and total, then preview the originals. Keep the complete document and check approval and linked operations before removing the copy. Two files of the same invoice do not justify two purchases.