Vehicles

Expiry dates and renewals

On the expiry date, each completed deadline may generate a notification: mandatory insurance, CASCO, ITP, servicing, road vignette, other insurance, transport licence and tachograph. Check the new document and update the date after renewal.

Blank dates and inactive or deactivated vehicles do not generate alerts. An incorrectly entered date can produce an incorrect alert; always compare the deadline with the document.

Check the active company, period and editing permission before any confirmation. Follow only steps applicable to the company's legal form and accounting regime.

Supporting documents

• Prepare vehicle identity and registration certificates, ownership or usage documents and insurance policies.

Completing and checking data

1. Open “Vehicles” for the active company and search for the existing record before adding a new entry.
2. Compare registration number, characteristics and expiry dates with the documents. For an existing item, select the row and choose “Edit row details” in its details and options window, then correct only information you can justify in the form. Calculated values and historical links remain available for checking only.
3. Check the source document for each date and update on renewal. Before using expenses in tax computation, substantiate the vehicle's purpose and use.
4. Check the form and save the item. Close the form before adding or editing another item.
5. Continue to the page using these details and check the record in the transaction's context, including its effect on reports.
   • Open related records

The reviewed entry was saved without rewriting historical documents.

Official sources for this activity

Checked on 10 September 2026. Apply the rules for the period and the company's legal form.

• Accounting Law No. 82/1991 — supporting documents and accounting registers
• OMFP No. 2.634/2015 — financial and accounting document rules

Related resources

• Accounting app guides
• Preparing and submitting returns to ANAF
• View Fluxe prices and plans

Practical example

Add the car used for business trips and check its registration number and usage details. In the trip log, choose the exact vehicle and compare the mileage. A vehicle with a similar registration number is not the same asset.

Frequently asked questions and solutions

Master data is correct, but an older document shows something different.

Check the data saved when the document was issued or confirmed. Correct the document through its workflow when necessary; editing the catalog does not rewrite history.

You selected the wrong entry.

Close the form without saving, then select the correct row and choose “Edit row details”.

There are two similar Catalog records. How should I choose?

Compare identification and details determining the record’s purpose: code, partner, unit, stock location or period as applicable. Check documents using each record. Choose the record reflecting reality; do not rename or remove a used record merely to hide a duplicate.