Orders

Order quantities and values

Line value = Quantity × Unit price. Line total = Line value + Line VAT. VAT applies only according to the transaction and the company's regime; VAT is zero on documents issued by a company that is not VAT-registered.

Uninvoiced quantity = maximum(Ordered quantity − Invoiced quantity, 0). Compare what was ordered, delivered and invoiced separately. An order for 10 units with 6 units invoiced has 4 uninvoiced units; the order does not prove delivery or payment receipt.

Check the active company, period and editing permission before any confirmation. Follow only steps applicable to the company's legal form and accounting regime.

Supporting documents

• Prepare accepted order, delivery details and related documents.

Completing and checking data

1. Check the company, period and documents before entering data. Search for an existing transaction with the same reference to avoid duplication.
2. Use ‘Add order’, select incoming or outgoing and enter the partner, date, currency and deadline. Under ‘Line items’, add the ordered items, quantities and prices.
3. Check delivery, related consumption and the invoiced portion. Keep the order, invoice and actual stock movement distinct.
4. Continue to the related records and compare dates and values. For corrections, retain the document and check previously confirmed effects separately.
   • Open related records

The transaction can be traced to its document and result in the related records.

Official sources for this activity

Checked on 10 September 2026. Apply the rules for the period and the company's legal form.

• Accounting Law No. 82/1991 — supporting documents and accounting registers
• OMFP No. 2.634/2015 — financial and accounting document rules

Related resources

• Accounting app guides
• Contracts
• Generating invoices from contractual instalments
• Orders Overview: checking and explaining amounts
• Preparing and submitting returns to ANAF
• View Fluxe prices and plans

Practical example

The customer orders 20 units, and the first delivery is 8. Check the linked documents and 12 units remaining to deliver, then the invoiced portion. An order for 20 does not prove all goods have been delivered or invoiced.

Frequently asked questions and solutions

The transaction has incorrect details or values.

Compare the source and period and use the available correction action. Check versions, issued documents and posted entries before repeating generation or confirmation.

An invoice exists, but the order is incomplete. What should I check?

Compare ordered, delivered and invoiced items and quantities and their linked documents. An invoice may cover only one instalment. Also check invoices already generated before repeating; keep quantities remaining to deliver or invoice separate.