e-Invoices: checking the period's documents

Check the active company, period and editing permission before any confirmation. Follow only steps applicable to the company's legal form and accounting regime.

Supporting documents

• Prepare issued tax invoices and invoices received through SPV, with communication evidence.
• The contract, receipt, delivery or correction document explaining the transaction, as applicable.

Completing and checking data

1. Select the company and period; check that the page matches the document's direction and currency.
2. In the table, compare direction, partner, date, value and e-Factura status, separate from accounting control with the original. Open the document to review its lines, not just the total.
3. If a document is missing, check issuance, date, currency and corrections. A draft must not be treated as a finalized invoice.
   • Document validation
4. In double-entry bookkeeping, check the source entry and its posting. Before VAT returns, also check tax treatment, tax points and relevant journals.
   • Draft sources
   • Purchase journal
   • Sales journal

The period's register is reconciled with documents and the applicable accounting workflow.

Official sources for this activity

Checked on 10 September 2026. Apply the rules for the period and the company's legal form.

• Accounting Law No. 82/1991 — supporting documents and accounting registers
• OMFP No. 2.634/2015 — financial and accounting document rules

Related resources

• Accounting app guides
• Entries in RON: checking the period's documents
• Entries in foreign currency: checking the period's documents
• Suppliers
• Supplier situation: checking and explaining amounts
• Preparing and submitting returns to ANAF
• View Fluxe prices and plans

Practical example

You have the supplier’s PDF and the document retrieved from SPV for the same invoice. Compare the tax ID, number, date and values before use. Two forms of the same invoice do not represent two purchases; check existing documents before creating another record.

Frequently asked questions and solutions

The period total differs from the documents.

Check filters, unapproved documents, drafts, correction invoices and currency. Reconcile document by document before using the total for tax computation.

I have the same invoice in two sources. Must it be recorded twice?

Compare the issuer, number, date, currency and total and preview the documents. Check whether they represent the same transaction and which record already exists. Keep originals needed for review but avoid two entries for the same invoice; check approvals and links before removing a copy.