- If you start from Record payment on an invoice (the Collect action), you record the receipt only for that document. The customer and unpaid balance are pre-filled; change the amount for a partial receipt. To record a receipt for several invoices, open Issue document → Receipt and choose the customer and paid invoices. Check the business location, date, receipt method and amount before recording.
- For Cash, Also generate a receipt is selected automatically. Check the series before recording; the receipt number is assigned when the payment is recorded, not while preparing the form.
- Attach proof of payment if needed, as a PDF or image, then review and record the amount received. Each invoice's balance and payment status are updated, and the requested receipt is generated and kept in your account.
- Available to allocate = max(Invoice total − Issued credit notes − Confirmed receipts − Amounts already allocated and awaiting confirmation, 0). Compare all values in the invoice currency. A fully credited invoice has no remaining amount available for a new receipt. If you already recorded the payment through the bank, match the statement transaction with that receipt's document.
- An invoice collected in cash must not be collected again by linking its receipt to a bank credit. Depositing cash in the bank is tracked as a transfer between cash and bank. To correct a reconciliation already posted to the accounts, first record the reversing entry and then reject the incorrect link.
Receiving payment in another currency and proof of payment
For one receipt, select invoices issued in the same currency. If money arrives in another currency, enter the bank's exchange rate. Amount settled in invoice currency = Amount received in payment currency ÷ Exchange rate, rounded to two decimal places. For example, RON 510 at RON 5.10/EUR settles EUR 100.
Keep up to five supporting PDFs or images in total, added when recording or from receipt details. Check the original and amount before using evidence to confirm payment. A bank receipt is compared with the statement transaction; a prepared document alone does not prove the transfer of money.
In receipt details, check the template, logo, language and preview before download or printing. PDF and printing use A4. Sign myself or Request signing continues signing the existing receipt without creating a second payment receipt.
Recording and allocating a receipt
- Start from the issued invoice using Issue receipt, or open Collections and receipts. Check the exact customer and invoices concerned.
- Compare the date, method and amount with the statement or cash evidence. Complete the business location and series where required.
- Check the allocations, outstanding receivable and, for cash, the option to generate a receipt as well. Attach the available evidence.
- Confirm the record and check each invoice’s status and the resulting receipt document.
Related resources
Practical example
Atelier U2 SRL pays RON 300 by bank transfer towards a RON 500 invoice. Choose the invoice, statement date and receipt type, enter RON 300 and check the outstanding amount: 500 − 300 = RON 200. For cash, also check the receipt, series and details before confirming.
Frequently asked questions and solutions
One transfer covers two invoices. How should I allocate it?
Selectează facturile aceluiași client și verifică suma alocată fiecăreia. Total alocat trebuie să corespundă sumei efectiv primite și fiecărui rest. De exemplu, pentru 500 lei facturați, 100 lei stornați, 200 lei încasați și 50 lei în curs de confirmare, poți aloca încă 500 − 100 − 200 − 50 = 150 lei. Nu înregistra întregul transfer separat pe fiecare factură. Dacă între salvarea unei ciorne de încasare și emitere apare un storno, verifică din nou suma și redu-o la disponibilul actual.
I recorded a receipt twice. What should I check before correcting?
Compare receipt documents with the statement or cash evidence and identify invoice allocations. Check for two operations for the same payment and use the available correction. Review invoice balances afterwards; do not offset the mistake with another fictitious receipt.