Employees: adding, editing, and payroll details

Check the active company, period and editing permission before any confirmation. Follow only steps applicable to the company's legal form and accounting regime.

Supporting documents

• Identity documents and information required for hiring.
• The contact details and bank account provided for salary payment.

Completing and checking data

1. Search for the employee by name and internal number before adding a new person. For a new person, use “Add employee” and check the personal identification number and IBAN before confirming.
2. For multiple entries, use “Download template” below the table, complete the file without changing the headers, and choose “Import.” “Export table” downloads the current employee list to Excel. Review the preview before applying; this page’s import changes only the employee list.
3. For an existing employee, select the row and choose “Edit row details” in its details and options window. Correct the information in the pop-up form; the associated contract and salary history remain available for checking only.
4. Check the internal number, name, date of birth, personal identification number, IBAN, and email in the form, then save the employee.
5. Continue to “Employment contracts” and check the applicable version. Personal details without a valid contract are not sufficient for a payroll calculation.
   • Employment contracts

The reviewed employee details are saved, and the payroll history is retained.

Official sources for this activity

Checked on 10 September 2026. Apply the rules for the period and the company's legal form.

• Accounting Law No. 82/1991 — supporting documents and accounting registers
• OMFP No. 2.634/2015 — financial and accounting document rules
• D112 — instructions applicable from July 2026, Order 605/95/928/2314/2026
• ANAF — D112 versions by reporting month
• ANAF — tax obligations calendar
• ANAF — special December deadline, Article 155(2) of the Tax Procedure Code

Related resources

• Accounting app guides
• Payroll: calculating and reviewing the month
• Employment contracts: the version applicable to the month
• Preparing and submitting returns to ANAF
• View Fluxe prices and plans

Practical example

Ion Popescu is the employee whose payroll you are preparing. Check the identity, required details and contract link before calculating. A person’s name in Catalog does not replace their contract or the month’s timesheet.

Frequently asked questions and solutions

The employee appears twice.

Compare the internal number, CNP and contract history before any change. Do not move or delete payroll history to arbitrarily merge two records.

The personal identification number or IBAN of an existing employee must be corrected.

Do not enter the value in another field or automatically create a new person. Review the document and correct the value only in the appropriate employee form.

The employee worked only part of the month. Can I use the full month?

Compare the contract start or termination date, timesheet and absence documents with the payroll month. Enter the actual situation and check the calculation before finalising. Check salary payment and reporting separately from payroll preparation.