Check the active company, period and editing permission before any confirmation. Follow only steps applicable to the company's legal form and accounting regime.
Supporting documents
- The complete payment instrument and documents for its issue or receipt.
- The related invoices and statement confirming collection or payment, once it has occurred.
Completing and checking data
- Upload the instrument and check series, number, issuer, beneficiary, company's role, amount, account and dates. Do not assume legal validity merely because the document was recognized.
- On the instrument page, use ‘Add allocation’, check ‘Commercial bill account’ and add the covered invoices. Compare each allocated amount with the invoice balance.
- Check the allocated total, remaining amount and due date. Allocation confirmation records the instrument and does not prove payment.
- After the actual bank movement, reconcile the statement and check the journal entry separately.
The instrument, invoices and bank evidence are tracked separately.
Official sources for this activity
Checked on 10 September 2026. Apply the rules for the period and the company's legal form.
Related resources
Practical example
A customer issues a RON 1,000 promissory note with a later due date. Check the issuer, beneficiary, amount, currency and maturity, and link it to the correct document. Track settlement separately from receiving it.
Frequently asked questions and solutions
The instrument is allocated, but the invoice is not collected or paid.
Check for a confirmed bank movement. Issuing, receiving and allocating an instrument must not be confused with actual collection or payment.
The instrument was received, but the invoice remains unpaid. What should I check?
Compare the instrument status with evidence of actual receipt and the bank transaction. Receiving a cheque or promissory note does not itself prove payment was collected. Follow maturity and the result, then check allocation to the correct invoice.