Vehicle logbooks: routes and vehicle use

In “Vehicle logbooks: routes and vehicle use”, prepare the data from actual documents and check the result in the associated records.

Open the page in Fluxe

Check the active company, period and editing permission before any confirmation. Follow only steps applicable to the company's legal form and accounting regime.

Supporting documents

Prepare vehicle logbook, vehicle details, actual routes and consumption documents.

Completing and checking data

Check the company, period and documents before entering data. Search for an existing transaction with the same reference to avoid duplication.
Use ‘Add vehicle logbook’, check the period, vehicle and driver, then enter each route under ‘Routes travelled’. Compare dates and distances with actual journeys.
Check total kilometres and consumption and retain the supporting document link. A vehicle logbook does not replace an invoice or independently prove full deductibility of all vehicle expenses.
Continue to the related records and compare dates and values. For corrections, retain the document and check previously confirmed effects separately.
- Open related records

The transaction can be traced to its document and result in the related records.

Official sources for this activity

Checked on 10 September 2026. Apply the rules for the period and the company's legal form.

Practical example

The car leaves at 10,000 on the odometer and returns at 10,120. The distance is 120 km. Enter the actual vehicle, person, route and purpose, and compare fuel with the documents. The trip log supports use and does not automatically determine deductibility of every vehicle expense.

Frequently asked questions and solutions

The transaction has incorrect details or values.

Compare the source and period and use the available correction action. Check versions, issued documents and posted entries before repeating generation or confirmation.

The advance exceeds supported expenses. How should I treat the difference?

Compare the advance with the expense claim and accepted documents. Explain the difference through a documented repayment or adjustment as appropriate. For allowances, separately check days, entitlement and tax treatment; for trips, check route and purpose.