Fixed assets

Corrections and editing rights

In the fixed asset record, enter the information required to track the asset. Edit does not overwrite an active fixed asset: it requires a reason for the correction, keeps the previous version as Replaced and calculates the schedule for the new version. Delete archives the record and cancels only depreciation instalments that have not been posted; the HUB document and history remain intact, and a linked document triggers the shared warning. An accountant with View permission can consult the register and source documents. To add, correct, archive or dispose of an asset, ask the company for Edit permission; the data remains unchanged until the request is accepted.

Planned depreciation and asset disposal

In Derecognition, check the asset by its inventory number and name. Review its status, planned depreciation and journal entry lines before preparing derecognition. The formulas are: planned remaining value = recorded value − planned depreciation to date; planned progress = planned depreciation to date ÷ recorded value × 100. For an eligible asset, check the details in Prepare derecognition before confirming.

Check the active company, period and editing permission before any confirmation. Follow only steps applicable to the company's legal form and accounting regime.

Supporting documents

• The invoice or purchase deed, receipt and commissioning document.
• Approved classification and useful-life documents.
• For disposal: the sales invoice or scrapping report and related approvals.

Completing and checking data

1. Check the purchase document and whether the item is a fixed or low-value asset. Establish acquisition value and commissioning date from documents before computing depreciation.
2. Under ‘Fixed assets’, use ‘Add fixed asset’. Enter the required identification, inventory number, classification, dates, values and useful life. In double-entry bookkeeping, check accounts and accounting and tax depreciation separately.
3. Check the asset record and activate the schedule only after confirming classification. Under ‘Depreciation schedule’, compare instalments and remaining value; the schedule does not prove the monthly entry was posted.
4. In double-entry bookkeeping, continue to ‘Month-end closing’, check due instalments, generate the depreciation entry and post after review.
   • Closing month
   • Draft notes
5. For a sale or scrapping, select the asset and review ‘Derecognition’. Link supporting documents, prepare the disposal and check the entry separately. On sale, invoice reconciliation and asset derecognition are distinct transactions.
6. For a PFA using single-entry bookkeeping, track value and tax depreciation in the fixed asset register. Check deductibility in the tax records; do not apply double-entry journals.

Asset acquisition value, depreciation and disposal have separate documents and history.

Official sources for this activity

Checked on 10 September 2026. Apply the rules for the period and the company's legal form.

• Accounting Law No. 82/1991 — supporting documents and accounting registers
• OMFP No. 2.634/2015 — financial and accounting document rules
• OMFP No. 1.802/2014 — the accounting framework for entities applying these regulations
• OMFP No. 170/2015 — fixed asset records in single-entry bookkeeping

Related resources

• Accounting app guides
• Month-end closing before returns
• Prepaid expenses: allocation across periods
• Deferred income: recognition in the correct period
• Preparing and submitting returns to ANAF
• View Fluxe prices and plans

Practical example

In this example, equipment has a depreciable amount of RON 6,000, zero residual value and a 60-month life. Using straight-line depreciation, monthly depreciation = 6,000 ÷ 60 = RON 100. Check the applicable value, method, life and start date in the asset record, then the period’s entry; this example does not establish the tax depreciation period for all equipment.

Frequently asked questions and solutions

Scheduled depreciation does not appear in the trial balance.

Check whether the monthly entry was generated and posted. Do not record another expense merely because the instalment exists in the schedule.

The asset record contains an incorrect value or useful life.

Correct the asset record and retain the supporting document. Check the effect on instalments and posted entries before proceeding.

The monthly value differs from the amount paid or received. Why?

Compare the period the goods or service concern and its allocation with the original document. Payment and monthly recognition have different timing and values. Check the start date, duration and amounts already allocated before recalculating.