Supplier situation: checking and explaining amounts

Check the active company, period and editing permission before any confirmation. Follow only steps applicable to the company's legal form and accounting regime.

Supporting documents

• Prepare received invoices, payments, corrections and balance confirmations.

Completing and checking data

1. Select the company, period and relevant account, partner, item or warehouse filter. Check that all documents required for the period are finalized.
2. Under ‘Supplier situation’, compare documents, due dates, amounts payable, allocated payments and balance with the supporting records.
3. Reconcile each supplier with invoices and payments, including advances. An unallocated payment does not prove the invoice is settled. Due date shows the first invoice with an outstanding amount; the Overdue filter retains the supplier if they have at least one overdue invoice and the total balance is positive. Missing currency requires checking the original: open the group's documents and confirm the currency before recording them in the accounts.
4. For a difference, open the source records and check the document and entry. Correct through the appropriate workflow, then return and compare totals again.
   • Open sources requiring review
5. Retain the verified report with explanations of significant differences. Use its total in returns only after reconciling it with the form's requirements.

Report amounts are explained and can support accounting and tax checks.

Official sources for this activity

Checked on 10 September 2026. Apply the rules for the period and the company's legal form.

• Accounting Law No. 82/1991 — supporting documents and accounting registers
• OMFP No. 2.634/2015 — financial and accounting document rules

Related resources

• Accounting app guides
• Entries in RON: checking the period's documents
• Entries in foreign currency: checking the period's documents
• e-Invoices: checking the period's documents
• Suppliers
• Preparing and submitting returns to ANAF
• View Fluxe prices and plans

Practical example

The supplier invoice is RON 1,000 with a RON 600 allocated payment. The outstanding amount is RON 400. If the statement also includes an unallocated RON 200, check which document supports it; do not automatically subtract it from an assumed invoice.

Frequently asked questions and solutions

The total differs between two pages.

Compare the company, period, currency, filters and status of included documents or entries. Identify the difference by document or account before concluding that a report is incorrect.

The statement shows payment, but the report keeps the full outstanding balance. What should I check?

Identify the statement transaction and check allocation to the correct invoice and partner. Check currency and whether payment covers several documents. An unallocated bank amount does not automatically reduce an assumed invoice’s balance.