Procurement Overview: checking and explaining amounts

In “Procurement Overview”, trace totals back to their documents and correct differences at the source.

Open the page in Fluxe

Check the active company, period and editing permission before any confirmation. Follow only steps applicable to the company's legal form and accounting regime.

Supporting documents

Prepare purchase documents, goods receipts and relevant orders.

Completing and checking data

Select the company, period and relevant account, partner, item or warehouse filter. Check that all documents required for the period are finalized.
Under ‘Procurement Overview’, compare items, suppliers, quantities and receipt values with the supporting records.
Compare received quantities with the documents and identify price or quantity differences. An order does not prove receipt.
For a difference, open the source records and check the document and entry. Correct through the appropriate workflow, then return and compare totals again.
- Open sources requiring review
Retain the verified report with explanations of significant differences. Use its total in returns only after reconciling it with the form's requirements.

Report amounts are explained and can support accounting and tax checks.

Official sources for this activity

Checked on 10 September 2026. Apply the rules for the period and the company's legal form.

Practical example

You order 20 units and receive 15. Check the quantity received on the goods receipt document, supplier and price, and track the 5-unit difference. The order value does not prove the value of goods actually received.

Frequently asked questions and solutions

The total differs between two pages.

Compare the company, period, currency, filters and status of included documents or entries. Identify the difference by document or account before concluding that a report is incorrect.

The company total is correct, but a stock location or item differs. What should I check?

Compare movements by stock location, code and unit, then incoming, outgoing and transfer documents. Moving stock between locations may keep the company total while changing each local balance. Check the document and physical location before an inventory correction.