The holder and advance payment
In Add advance, check the holder, purpose, currency and amount. Creating the advance does not record a payment. Associate the payment only after comparing bank or cash evidence with the advance's person, date and currency.
A payment order alone does not prove the transfer. Confirm the amount within the available balance of the evidence; the same payment cannot finance the same advance twice.
Repayments and supporting expenses
Net transferred = Confirmed advance payments − Confirmed repayments, in the same currency. For RON 1,000 paid to the holder and RON 200 returned, the net transfer is RON 800. Compare expenses supported by the expense report separately.
For an incorrect payment or repayment association, use Withdraw association, enter the reason and confirm. If the entry is posted, reverse it first in the General journal; withdrawing the association retains the evidence of funds in the register.
- Open expense reports
Advance currency and accounting value
Track the original amount and RON valuation separately. Without the required accounting exchange rate, the RON valuation is unavailable, rather than zero. After reviewing warnings, use Prepare entry and confirm draft preparation.
Accounting value of repayment = amount repaid in foreign currency × accounting balance in RON ÷ accounting balance in foreign currency, for an available foreign currency balance. Check the difference between this value and the repayment's RON funds separately. A linked expense report retains the advance's currency; compare documents and accounting values in RON separately.
When settling a foreign currency advance, check the accounting settlement in account 542 and the exchange difference. Preparing the draft does not automatically post it; review accounts and values before posting.
Related resources
Practical example
Ion Popescu primește un avans de 1.000 lei și restituie 200 lei. După asocierea și confirmarea dovezilor, transferat net = 1.000 − 200 = 800 lei. Compari separat decontul justificativ și notele contabile; crearea avansului nu confirmă transferul banilor.
Frequently asked questions and solutions
The payment exists, but the advance appears unfunded.
Check whether the payment was associated and confirmed for the correct holder and advance. Compare the currency and available balance of the evidence; do not create another payment for the same movement.
Am legat plata de alt avans. O pot retrage direct?
Verifică titularul, moneda, dovada și nota contabilă asociată. Folosește Retrage asocierea cu motivul corecției; dacă nota este postată, corecteaz-o mai întâi prin storno. Confirmă apoi asocierea justificată, fără să înregistrezi din nou transferul bancar.