Issuance of inventory items for use

Location and person using the asset

In Movement history, search for the item, document, location or reason and check operations already confirmed. Add movement records commissioning, transfer, return to the warehouse or disposal. Compare the date, destination and custodian with the supporting document before confirming.

Correcting a confirmed movement

Edit adds a corrective item linked to the selected movement without rewriting the original. Delete adds a reversal and restores the previous state; the original, document and person who confirmed it remain in history.

For corrections and reversals, complete the supporting document, reason and explicit confirmation. Check the resulting status and location before confirming; correcting an asset's history does not replace the document substantiating its movement or disposal.

Check the active company, period and editing permission before any confirmation. Follow only steps applicable to the company's legal form and accounting regime.

Supporting documents

• Prepare document putting the asset into use and evidence of handover to its user.
• The item record and stock position in the relevant warehouse.

Completing and checking data

1. Check the item, unit of measure and warehouses involved before continuing.
   • ware
   • Warehouses
2. On the ‘Putting low-value assets into use’ page, open the transaction and compare asset, warehouse, quantity, date, user or usage location with supporting documents.
3. Check both the stock issue and records of assets in use. Putting an asset into use does not end the need to track it.
4. After confirmation, compare the movement in the item record with the stock position. In double-entry accounting, check the journal entry and its posting separately.
   • Item ledgers
   • Stock situation
   • Draft notes

The movement has a supporting document and can be tracked in stock and accounting.

Official sources for this activity

Checked on 10 September 2026. Apply the rules for the period and the company's legal form.

• Accounting Law No. 82/1991 — supporting documents and accounting registers
• OMFP No. 2.634/2015 — financial and accounting document rules

Related resources

• Accounting app guides
• Preparing and submitting returns to ANAF
• View Fluxe prices and plans

Practical example

Hand over two chairs to Ion Popescu for office use. Check the items, quantities, person and place of use in the handover document. After the stock issue, track them in Inventory items statement until transfer or disposal.

Frequently asked questions and solutions

The quantity or value does not match the documents.

Check the date, warehouse, unit of measure and previous movements. Correct the source or reverse a confirmed transaction through its workflow; do not enter a fictitious offsetting movement.

Stock is updated, but the trial balance excludes the transaction.

Check the journal entry exists and is posted. Reconcile stock movements and general-ledger recognition separately.

Document quantity does not match stock. Where should I check?

Compare the item code, unit of measure, stock location and date, then follow movements in the item ledger. Check transfers and already-recorded operations. Do not enter an unsupported adjustment merely to obtain the expected quantity.