Warehouses: add and edit from the form

Check the active company, period and editing permission before any confirmation. Follow only steps applicable to the company's legal form and accounting regime.

Supporting documents

• Prepare organizational documents and goods records by depot or business location.

Completing and checking data

1. Open “Warehouses” for the active company and search for the existing record before adding a new entry.
2. Compare code, name, status and warehouse responsibility with the documents. For an existing item, select the row and choose “Edit row details” in its details and options window, then correct only information you can justify in the form. Calculated values and historical links remain available for checking only.
3. Check every receipt, consumption and transfer document against the actual warehouse. Do not offset a shortage in one warehouse with another's stock without a supported transfer.
4. Check the form and save the item. Close the form before adding or editing another item.
5. Continue to the page using these details and check the record in the transaction's context, including its effect on reports.
   • Open related records

The reviewed entry was saved without rewriting historical documents.

Official sources for this activity

Checked on 10 September 2026. Apply the rules for the period and the company's legal form.

• Accounting Law No. 82/1991 — supporting documents and accounting registers
• OMFP No. 2.634/2015 — financial and accounting document rules

Related resources

• Accounting app guides
• Transfers between warehouses
• Stock inventory count
• Item ledgers: checking and explaining amounts
• Stock situation
• Preparing and submitting returns to ANAF
• View Fluxe prices and plans

Practical example

The company keeps goods in Warehouse and Store. Create or check the stock locations separately and choose the actual one when receiving or transferring goods. Renaming does not merge two locations with similar names; check each balance separately.

Frequently asked questions and solutions

Master data is correct, but an older document shows something different.

Check the data saved when the document was issued or confirmed. Correct the document through its workflow when necessary; editing the catalog does not rewrite history.

You selected the wrong entry.

Close the form without saving, then select the correct row and choose “Edit row details”.

There are two similar Catalog records. How should I choose?

Compare identification and details determining the record’s purpose: code, partner, unit, stock location or period as applicable. Check documents using each record. Choose the record reflecting reality; do not rename or remove a used record merely to hide a duplicate.