In Billing → Reports, choose the required statement: invoices, credit notes, pro forma invoices, delivery notes, receipts, payments, stock or production. Advanced reports group sales by agent or product and incoming costs by category. Invoices, pro forma invoices and receipts have different roles; do not add their totals as company income.
In the Reports summary, Outstanding, Overdue and Due in the next 7 days track current balances of invoices issued in the selected period. Open the indicator for included documents with period and filter applied. The summary adds only RON values; check other currencies separately in Issued documents.
Outstanding = sum of remaining balances of selected invoices. For each invoice, Remaining balance = max(Invoice total − Issued credit note amount − Allocated confirmed receipts, 0), in RON for the summary. Credit note amount is the positive amount reducing the original invoice. The same receipt is deducted once, including when it also has bank confirmation. Amounts reserved for receipts in preparation are not confirmed receipts and do not reduce the balance.
Overdue = sum of remaining balances on invoices due before the current day in Romania. Due in the next 7 days = sum of remaining balances due from today through 7 days ahead, inclusive. An invoice due today is not overdue. Receipts and credit notes confirmed after the issue period are included in the current balance; the report does not reconstruct the balance at that period's end.
Difference between sales and NIR purchases = Sales value − NIR purchase value, in RON, for the selected period. You are comparing document values; the difference does not represent accounting profit, receipts or available cash.
Summary receipts and payments represent receipt and payment document amounts recorded in RON during the selected period. Receipt and payment difference = Recorded receipts − Recorded payments, in RON. Separately check actual transactions, statements and bank and cash balances before deciding how much you can pay.
Recorded receipts / sales = Recorded receipts ÷ Sales × 100, as a percentage, for RON values in the selected period. The percentage may exceed 100% when collecting invoices from other periods. If sales are zero or negative, no percentage is calculated.
Document reports use issue date for the period and exclude drafts. Stock report shows current stock; Leads shows customers without issued documents. These two views do not reconstruct historical status for the selected interval.
Search in All report data narrows table rows. Indicators and chart retain the full report for the selected period. For SPV documents and SPV messages, search also applies to indicators and charts; consult their guides before comparing.
Estimated gross margin per product = Sales line-item value − NIR line-item costs, for the same product, interval and currency. The indicator compares sales with purchases in the period; it does not represent accounting profit or actual cost of goods sold. Check products without incoming cost separately.
Whole-report export in XLSX, CSV or PDF includes the period's rows even if search narrowed the table. For a few rows, select visible items and use Copy or Export CSV. Check the selection after changing page or search.
Supporting documents
- The issued documents and receipts or payments being compared; for costs and stock, goods receipt notes (NIR) and product records.
Completing and checking data
- Open Billing → Reports and check company and interval. For customer follow-up, open Outstanding, Overdue or Due in the next 7 days and check invoices in the filtered list. For other checks, choose the appropriate report, for example Invoice report or Receipt report.
- Compare indicators and chart. In trend charts, select a period for exact values or open View values for the full list. With multiple series, use the legend to hide or show those being compared. Then search for the business partner or document in All report data. Check each item's currency, date and type; sort by the useful review column.
- For an unclear amount, open the document in Issued documents and compare its content with supporting evidence. Check the credit note and associated receipt separately.
- Download the full report in the required format or export only selected rows. Check period and file content before sending it to the accountant.
You have the billing statement for the selected interval and a checked file. Downloading the report does not submit documents to ANAF or record payments.
Related resources
Practical example
Companie U2 SRL analyses a product with sales of RON 2,000 and NIR purchases of RON 1,200 in the same month. Displayed estimated margin is 2,000 − 1,200 = RON 800. Before deciding, check stock and costs absent from those purchases.
A RON 1,000 invoice has an issued RON 100 credit note and RON 300 confirmed receipts: current balance is 1,000 − 100 − 300 = RON 600. If due tomorrow, RON 600 is included in Outstanding and Due in the next 7 days, while this invoice's overdue amount is zero.
Frequently asked questions and solutions
I selected an old month, but the outstanding balance changed.
The period selects invoices by issue date and the balance is current. Check receipts and credit notes confirmed since then. For an accounting balance at a historical date, use that period's reconciled accounting statements.
An unpaid invoice is missing from the overdue amount.
Check the due date: only invoices overdue before the current day count. Also check issue period and currency; the summary adds only RON. Open Outstanding for all invoices with a balance, regardless of due date.
The receipt and payment difference does not match the bank balance.
The summary adds receipt and payment documents for the period. Compare documents with statements and cash records, checking actually confirmed transactions and opening balance. Do not record an extra receipt just to make the indicator equal the bank.
I searched for a customer, but the indicator did not change.
In billing reports, search narrows only the table. Indicator and chart retain the entire period. For customer details, check filtered rows or export their selection.
The downloaded file has more rows than the filtered table.
Report export includes the whole interval. For a narrow extract, select visible rows and use Export CSV; check the file before sharing.
Margin seems too high or differs from the accounting result.
Check goods receipt notes (NIR), linked products, period and currency. The report compares sales with purchases in the same period; full expenses and actual consumption are checked in accounting records.