In Billing → Incoming invoices, find supplier invoices for the current company. The list combines invoices retrieved from SPV with those identified in uploaded or scanned documents. Search supplier or invoice number and use the SPV or Uploaded / scanned source to narrow results.
For an invoice in a file, use Upload invoice; for a paper document, use Scan. Continue in the document addition workflow. After reading, check supplier and CUI, recipient, series and number, date, currency and total; complete or correct missing details before use.
A file identical to one already retained is blocked at upload. A photograph or different file of the same invoice may be recognised as a duplicate only after data extraction or entry. Acceptance at upload does not confirm the invoice is new.
When an uploaded or scanned invoice is identified as a copy of an existing SPV invoice, the copy is blocked from use. Use Open existing invoice and check the original. Do not record the same purchase again or change the copy's details merely to avoid the warning.
To retrieve SPV invoices, the company must have e-Factura enabled and an authorised ANAF connection. In Billing → Reports → SPV documents, check Authorisation and Last synchronisation and use Refresh e-Factura within the available limit. Manage authorisation opens connection settings. Retrieval covers at most the last 60 days; selecting an older period searches only documents already retained in Fluxe.
After retrieval, Fluxe automatically saves the invoice's original archive in the account, together with the ANAF signature included in it. Saving may continue after the list updates. Once saved, the document remains available in the account after ANAF authorisation or SPV download-period expiry; keep authorisation valid for new invoices.
To check the original without downloading or leaving the list, choose Preview from the invoice menu. Document, information and actions share the same panel; for PDFs, change page and zoom content. Open invoice goes to its page, while Download original keeps a local copy. Appearing in Incoming invoices or retrieval from SPV does not replace document review and approval for accounting records.
Supporting documents
- The required invoice number or details and, for addition, a legible file or photograph. SPV retrieval requires the company's ANAF authorisation.
Completing and checking data
- Open Billing → Incoming invoices and check the company. Search by supplier or number; choose SPV or Uploaded / scanned for a narrower list.
- If the invoice exists, open it and compare supplier, recipient, number, date and amounts with the purchase. Use the existing document.
- To add a document, choose Upload invoice or Scan and follow addition steps. Wait for document reading and check or complete invoice details.
- If a duplicate warning appears, use Open existing invoice and check the indicated original. The blocked copy cannot be used to record the purchase a second time.
You found the incoming invoice and the correct original for the purchase, or added the document for review without using a blocked copy as a second invoice.
Related resources
Practical example
Companie U2 SRL receives invoice FUR 125 from Atelier Lumina SRL through SPV. Ion Popescu later photographs the paper invoice. After reading and checking details, Fluxe identifies the existing SPV invoice and blocks the copy's use. Ion chooses Open existing invoice and checks the original without recording the purchase twice.
Frequently asked questions and solutions
The photograph uploaded even though the invoice exists in SPV.
A photograph is not the same file as the SPV original. Wait for data reading and complete missing information. Invoice identity can be checked after this step; if a duplicate is detected, open the indicated original and do not use the blocked copy.
The invoice is marked as a duplicate.
Choose Open existing invoice and compare supplier CUI, series and number, date, currency and total. If details were entered incorrectly, correct them according to the original. Do not change correct details merely to allow a second record.
I cannot find the invoice in the list.
Check the current company, clear search and check both sources. For an uploaded or scanned document, check reading completion and its identification as an incoming invoice. For SPV, check last synchronisation and authorisation in SPV documents.
I cannot retrieve an older invoice from SPV.
Check retained documents and All time in the SPV documents report. Current retrieval does not extend the 60-day window; find the original in company archives or the ANAF SPV account before recording another copy. If refresh is unavailable, check authorisation and remaining retrievals.