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• Subscriptions …nt deletion in My account → Security, download the invoices and documents your company must retain.See the Privacy Policy for information about data retention. Partner code discount Invite and earn from your business account Your business account automatically has an associated partner profile, whatever your subscription. Choose Invite and earn in the footer to open the Partner dashboard with the same login. Under Codes, find your automatically prepared referral link; copy and share it or generate other codes. The …

Security and communication

• Frequently asked questions …ctly? Open the document from the checklist, compare each field with the original file, and correct only the incorrect information. Confirm the document after the date, partner, totals, and taxes are correct. documents accounting intrebare-926c7c9c7b documents How do I identify a file by its name? After extraction, an accounting document's name includes the supplier, total with currency and issue date so you can identify it without opening it: Supplier - amount and currency - issue date. The original extension is ke…

Company activity

• Accounting … context below the separator → 4. Open commercial documents from the details table → 5. Edit or delete only from the selected context, exclusively in a dialog. Partner mappings with identities from documents, the confirmed match, human confirmation and version history Select the period → Verify the identity and Tax ID / CUI from the document → Confirm an existing partner or create a new one → Download the SAGA XML separately → Correct only through a new version. Entries Table with access to the exact document and a…
• Customers … Commercial statutes and operational follow-up Customers You keep customer, supplier, and individual data, along with their activity history. Organise business partner details and documents The export popup from the Customers application, with period and source application The export allows for the Entire period or an exact interval and can separately extract contacts from Customers, Invoicing, Documents, or eMAG. Identify the business partner and update contact details Keep an accurate customer, supplier or indivi…
• AI Assistant …ut missing details, check the customer, items and total of RON 500 without VAT in this example, then confirm the proposed operation. For a balance, specify the partner and period. Fluxe AI chose another partner or period. What should I do? Correct your request before confirming: specify the exact name and tax identifier or date range. Check the proposal summary. If the operation has already been completed, open the resulting document and use the correction appropriate to its status. I do not know whether the confir…

Organization

• Handwritten signature …IN or click Destroy link and confirm to permanently remove access. The total keeps the number of all generated links. Page for entering the document access PIN The partner enters the received PIN to access the documents to sign. Handwritten Signing page with document upload and recent Hub documents Upload a new document or select an existing one in the Hub. Sign opens the external signing dialog, includes the document and generates the link and PIN. The handwritten editor with the document without an external card,…
• Notes …the document I am working with. What should I check? Find the note by title or content and check its linked document and active company. Compare the number and partner before changing the link. A comment attached to another invoice does not automatically explain the current document’s situation. Notes and documents Keep an activity's context in notes Notifications Schedule and snooze note notifications

AI Assistant

• Requests and confirmations in AI Assistant …he trial balance,” “I want to work on the trial balance,” or “Where can I find the trial balance?” Use the activity name and, when necessary, add the document, partner, period, or amount. Find company information Describe what you remember about a document: the company name, an amount, a product, a date, a number, or some text. Fluxe AI searches the title, extracted information, and company document metadata, then displays the document in the chat. If it finds multiple results, you choose the exact document. You ca…

Accounting

• Organize your company's dashboard … I get from a card total to the documents behind it? Open the report or list available from the card, then compare the period and document statuses. Use the number and partner to check specific entries. A summary total must be explained by documents included in the report.
• Validating documents before accounting recognition …ce; check approvals and links before removing a copy. The document has verified details and can proceed through the appropriate accounting workflow. Accounting mappings: accounts used for drafts From supporting document to draft journal entry Reviewing and posting draft entries Correcting posted entries through reversal The supplies invoice is dated 31 August and uploaded in September. In Validation, compare the date, issuer, recipient, items and total with the original. Then find it in the document’s period; for d…
• Importing and exporting accounting data …ate documents. You have a controlled transfer with a verifiable dataset, period and result. Checking the ledger before recording and reporting Account Mappings Partner Mappings Item mappings Hand over September documents to your accountant. Choose the correct set, period and format, check the summary and download the file. In the receiving program, check the import and totals; downloading from Fluxe does not apply the data or file declarations.
• Check supporting documents for bank transactions …te. In the “Matching” filter, choose “No linked document”. Select the transaction row and choose “Find document” in its details window. Search by name, number or partner. Use “Preview” to compare the original with the transaction. Suggestions with the same date, exact amount, currency and direction appear first; also check the partner before choosing “Accept suggestion”. If the suggestion is unsuitable, find another document and choose “Link document”. You can manually link an invoice from another day or for a part…
• Accounting onboarding and takeover …nt entries only after explaining differences. The trial balance totals agree, but a customer or bank balance is incorrect. Compare subsidiary balances and each partner's or account's identity. Matching totals do not prove correct allocation; correct the opening entry using the detailed statement. A document appears in both transferred opening balances and current transactions. Check the cut-off date and whether the document is already recorded. Remove duplication by correcting the draft or using a supported reversa…
• Accounting mappings: accounts used for drafts …, then review the new draft before posting. The entry is balanced, but the amount is in the wrong account. How should I check? Compare the supporting document, partner and debit and credit accounts, including subaccounts. Debit-credit equality checks balance rather than classification. Correct a draft before posting; for a posted entry, check reversal and reposting and its link to the original. Drafts use dated, confirmed accounting mappings. Validating documents before accounting recognition From supporting docume…
• From supporting document to draft journal entry …nfirm allocation to the document. Document validation Bank reconciliation Under ‘Sources for drafts’, find the source and compare role, date, amount, currency, partner and VAT treatment. Open the document if there is a difference. Use the preparation action available for that source, review the proposal and confirm the draft only if it reflects the actual transaction. Confirmation saves a draft; it does not finalize the ledger entry. Continue to ‘Draft entries’. Check the debit, credit, date and document link befor…
• Reviewing and posting draft entries …t the cause before regenerating the return. The entry is balanced, but the amount is in the wrong account. How should I check? Compare the supporting document, partner and debit and credit accounts, including subaccounts. Debit-credit equality checks balance rather than classification. Correct a draft before posting; for a posted entry, check reversal and reposting and its link to the original. The posted entry enters the accounting records with a verified source and date. Validating documents before accounting rec…
• Correcting posted entries through reversal …rkflow without deleting the original entry. The entry is balanced, but the amount is in the wrong account. How should I check? Compare the supporting document, partner and debit and credit accounts, including subaccounts. Debit-credit equality checks balance rather than classification. Correct a draft before posting; for a posted entry, check reversal and reposting and its link to the original. The original and correction can be tracked separately and their accounting effect is reconciled. Validating documents befo…
• Accounting items …t offset it with another unsupported entry. The entry is balanced, but the amount is in the wrong account. How should I check? Compare the supporting document, partner and debit and credit accounts, including subaccounts. Debit-credit equality checks balance rather than classification. Correct a draft before posting; for a posted entry, check reversal and reposting and its link to the original. The adjustment is supported, balanced and verifiable in the ledger. Trial balance Account sheet the big book Journal Regis…
• Month-end closing before returns …ffer, but the difference must be explained. The entry is balanced, but the amount is in the wrong account. How should I check? Compare the supporting document, partner and debit and credit accounts, including subaccounts. Debit-credit equality checks balance rather than classification. Correct a draft before posting; for a posted entry, check reversal and reposting and its link to the original. The period has reconciled balances and profit or loss, ready for tax computation and reporting. Tax profile: establish obl…
• Entries in RON: checking the period's documents …s documents Suppliers Supplier situation: checking and explaining amounts Atelier U2 SRL’s RON 1,000 invoice is dated in September. In RON purchases, check the partner, number, date and total, then the applicable goods receipt and classification. If the document is dated in August, do not arbitrarily include it in September just because you uploaded it then.
• e-Invoices: checking the period's documents … form and accounting regime. Select the company and period; check that the page matches the document's direction and currency. In the table, compare direction, partner, date, value and e-Factura status, separate from accounting control with the original. Open the document to review its lines, not just the total. If a document is missing, check issuance, date, currency and corrections. A draft must not be treated as a finalized invoice. Document validation In double-entry bookkeeping, check the source entry and its …
• Orders …before entering data. Search for an existing transaction with the same reference to avoid duplication. Use ‘Add order’, select incoming or outgoing and enter the partner, date, currency and deadline. Under ‘Line items’, add the ordered items, quantities and prices. Check delivery, related consumption and the invoiced portion. Keep the order, invoice and actual stock movement distinct. Continue to the related records and compare dates and values. For corrections, retain the document and check previously confirmed ef…
• Contracts …erating invoices from contractual instalments Orders Overview: checking and explaining amounts A contract provides for three instalments of RON 1,000. Record the partner, terms and due dates, and track each instalment’s documents. The RON 3,000 contract value does not automatically represent recorded income or money received.
• Payment instrument processing: checks …ect invoice. The instrument, invoices and bank evidence are tracked separately. You receive a cheque for a RON 1,000 invoice. Record the instrument’s identity, partner, amount, currency and related document. Check presentation and settlement separately; receiving the instrument does not prove the bank has already collected the money.
• Payment instrument status: checks …fy instruments requiring follow-up and evidence for settled instruments. A RON 1,000 invoice has an unsettled cheque. In the statement, compare the instrument, partner and status with bank evidence. Do not treat the receivable as settled merely because the instrument appears in the list.
• Balance sheet: checking financial statements …l form and filing documents separately. The trial balance shows a RON 2,000 receivable from Atelier U2 SRL. Compare the balance with invoices, receipts and the partner’s confirmation, then check its mapping in the financial statements. A balanced preview row does not replace attachments, signing and the official form’s filing acknowledgement.
• Chart of accounts: add and edit from the form …oose “Edit row details”. There are two similar Catalog records. How should I choose? Compare identification and details determining the record’s purpose: code, partner, unit, stock location or period as applicable. Check documents using each record. Choose the record reflecting reality; do not rename or remove a used record merely to hide a duplicate. The reviewed entry was saved without rewriting historical documents. The company tracks two banks through separate subaccounts. In Chart of accounts, check the code, …
• Suppliers Suppliers Add a new entry or correct an existing one in a pop-up form separate from the table. Responsible agent Responsible agent lets you associate the partner with an active agent of the current company. Check the selected person before saving; you can later search or sort partners by agent. Accounting Law No. 82/1991 — supporting documents and accounting registers OMFP No. 2.634/2015 — financial and accounting document rules 10 September 2026 Prepare supplier invoices and contracts, together with identification…
• Customers Customers Add a new entry or correct an existing one in a pop-up form separate from the table. Responsible agent Responsible agent lets you associate the partner with an active agent of the current company. Check the selected person before saving; you can later search or sort partners by agent. Accounting Law No. 82/1991 — supporting documents and accounting registers OMFP No. 2.634/2015 — financial and accounting document rules 10 September 2026 Prepare contract or order and customer identification documents. Chec…
• Delivery addresses: add and edit from the form …oose “Edit row details”. There are two similar Catalog records. How should I choose? Compare identification and details determining the record’s purpose: code, partner, unit, stock location or period as applicable. Check documents using each record. Choose the record reflecting reality; do not rename or remove a used record merely to hide a duplicate. The reviewed entry was saved without rewriting historical documents. Atelier U2 SRL has its office and warehouse at different addresses. Keep the delivery address as …
• Agents: add and edit from the form …oose “Edit row details”. There are two similar Catalog records. How should I choose? Compare identification and details determining the record’s purpose: code, partner, unit, stock location or period as applicable. Check documents using each record. Choose the record reflecting reality; do not rename or remove a used record merely to hide a duplicate. The reviewed entry was saved without rewriting historical documents. Ion Popescu tracks a business location’s sales. Search for the agent before adding one, and check…
• Items: controlled addition and editing …catalog remain unchanged. There are two similar Catalog records. How should I choose? Compare identification and details determining the record’s purpose: code, partner, unit, stock location or period as applicable. Check documents using each record. Choose the record reflecting reality; do not rename or remove a used record merely to hide a duplicate. I cannot find the three-dot menu. How do I edit an item? In Records → Items, search by code or name and click the item's row. In the window with its details and opti…
• Item and service types: add and edit from the form …oose “Edit row details”. There are two similar Catalog records. How should I choose? Compare identification and details determining the record’s purpose: code, partner, unit, stock location or period as applicable. Check documents using each record. Choose the record reflecting reality; do not rename or remove a used record merely to hide a duplicate. The reviewed entry was saved without rewriting historical documents. “Accounting consultancy” is a service, while “Archive box” is goods. Check the type before using …
• Item groups: add and edit from the form …oose “Edit row details”. There are two similar Catalog records. How should I choose? Compare identification and details determining the record’s purpose: code, partner, unit, stock location or period as applicable. Check documents using each record. Choose the record reflecting reality; do not rename or remove a used record merely to hide a duplicate. The reviewed entry was saved without rewriting historical documents. Group boxes and folders under “Office supplies”. Search for the group before creating one and use…
• Warehouses: add and edit from the form …oose “Edit row details”. There are two similar Catalog records. How should I choose? Compare identification and details determining the record’s purpose: code, partner, unit, stock location or period as applicable. Check documents using each record. Choose the record reflecting reality; do not rename or remove a used record merely to hide a duplicate. The reviewed entry was saved without rewriting historical documents. Transfers between warehouses Stock inventory count Item ledgers: checking and explaining amounts …
• Branches …oose “Edit row details”. There are two similar Catalog records. How should I choose? Compare identification and details determining the record’s purpose: code, partner, unit, stock location or period as applicable. Check documents using each record. Choose the record reflecting reality; do not rename or remove a used record merely to hide a duplicate. The reviewed entry was saved without rewriting historical documents. The company has a registered office and a business location. Check each record’s name and address…
• Vehicles …oose “Edit row details”. There are two similar Catalog records. How should I choose? Compare identification and details determining the record’s purpose: code, partner, unit, stock location or period as applicable. Check documents using each record. Choose the record reflecting reality; do not rename or remove a used record merely to hide a duplicate. The reviewed entry was saved without rewriting historical documents. Add the car used for business trips and check its registration number and usage details. In the t…
• Routes: add and edit from the form …oose “Edit row details”. There are two similar Catalog records. How should I choose? Compare identification and details determining the record’s purpose: code, partner, unit, stock location or period as applicable. Check documents using each record. Choose the record reflecting reality; do not rename or remove a used record merely to hide a duplicate. The reviewed entry was saved without rewriting historical documents. Reuse the Iași–Bacău route for repeated trips. Check the points and distance before saving, and c…
• Contract types: add and edit from the form …oose “Edit row details”. There are two similar Catalog records. How should I choose? Compare identification and details determining the record’s purpose: code, partner, unit, stock location or period as applicable. Check documents using each record. Choose the record reflecting reality; do not rename or remove a used record merely to hide a duplicate. The reviewed entry was saved without rewriting historical documents. You have commercial contracts and employment contracts, with different activities. Choose the cor…
• Operation types: add and edit from the form …oose “Edit row details”. There are two similar Catalog records. How should I choose? Compare identification and details determining the record’s purpose: code, partner, unit, stock location or period as applicable. Check documents using each record. Choose the record reflecting reality; do not rename or remove a used record merely to hide a duplicate. The reviewed entry was saved without rewriting historical documents. A goods receipt and a warehouse transfer have different effects. Check the operation type and dir…
• Types of documents: add and edit from the form …oose “Edit row details”. There are two similar Catalog records. How should I choose? Compare identification and details determining the record’s purpose: code, partner, unit, stock location or period as applicable. Check documents using each record. Choose the record reflecting reality; do not rename or remove a used record merely to hide a duplicate. The reviewed entry was saved without rewriting historical documents. You have the supplier’s invoice and the cash receipt for its payment. Choose distinct document ty…
• VAT rates: add and edit from the form …oose “Edit row details”. There are two similar Catalog records. How should I choose? Compare identification and details determining the record’s purpose: code, partner, unit, stock location or period as applicable. Check documents using each record. Choose the record reflecting reality; do not rename or remove a used record merely to hide a duplicate. The reviewed entry was saved without rewriting historical documents. The VAT-registered company has items with different treatments. Check the applicable rate and per…
• Cost centers: recording and allocation …rsing entry on its date. There are two similar Catalog records. How should I choose? Compare identification and details determining the record’s purpose: code, partner, unit, stock location or period as applicable. Check documents using each record. Choose the record reflecting reality; do not rename or remove a used record merely to hide a duplicate. The center catalog is saved through a controlled process, while allocations and results remain traceable to the transactions that produced them. You want to track War…
• Profit centers: recording and allocation …rsing entry on its date. There are two similar Catalog records. How should I choose? Compare identification and details determining the record’s purpose: code, partner, unit, stock location or period as applicable. Check documents using each record. Choose the record reflecting reality; do not rename or remove a used record merely to hide a duplicate. The center catalog is saved through a controlled process, while allocations and results remain traceable to the transactions that produced them. Compare Store activit…
• Currencies and exchange rate checks: add and edit from the form …oose “Edit row details”. There are two similar Catalog records. How should I choose? Compare identification and details determining the record’s purpose: code, partner, unit, stock location or period as applicable. Check documents using each record. Choose the record reflecting reality; do not rename or remove a used record merely to hide a duplicate. The reviewed entry was saved without rewriting historical documents. The invoice is in EUR and the report in RON. At the example rate of RON 5/EUR, EUR 100 equals RON…
• Trial balance …ission before any confirmation. Follow only steps applicable to the company's legal form and accounting regime. Select the company, period and relevant account, partner, item or warehouse filter. Check that all documents required for the period are finalized. Under ‘Trial balance’, compare opening balances, debit and credit turnover and closing balances with the supporting records. Compare debit and credit totals, then verify every balance against documents. A balanced trial balance does not rule out incorrect clas…
• Account sheet …ission before any confirmation. Follow only steps applicable to the company's legal form and accounting regime. Select the company, period and relevant account, partner, item or warehouse filter. Check that all documents required for the period are finalized. Under ‘Account sheet’, compare opening balance, dates, corresponding accounts, movements and closing balance with the supporting records. Trace each amount to its journal entry and document. For subsidiary accounts, check the partner, document or monetary iden…
• the big book …ission before any confirmation. Follow only steps applicable to the company's legal form and accounting regime. Select the company, period and relevant account, partner, item or warehouse filter. Check that all documents required for the period are finalized. Under ‘the big book’, compare each account's turnover and corresponding accounts with the supporting records. Compare account totals with the trial balance and open entries explaining unusual changes. A period difference can change account turnover without a c…
• Journal Register …ssion before any confirmation. Follow only steps applicable to the company's legal form and accounting regime. Select the company, period and relevant account, partner, item or warehouse filter. Check that all documents required for the period are finalized. Under ‘Journal Register’, compare date, explanation, accounts, amounts and entry status with the supporting records. Check chronological recording and every entry's source. Drafts and posted entries have different effects; for an error in a finalized entry, tra…
• Inventory register: tracking stock movements: checking and explaining amounts …ssion before any confirmation. Follow only steps applicable to the company's legal form and accounting regime. Select the company, period and relevant account, partner, item or warehouse filter. Check that all documents required for the period are finalized. Under ‘Inventory register: tracking stock movements’, compare item, warehouse, quantity, weighted average cost, value and balance after each movement with the supporting records. This page tracks book stock records. Check physical inventories, assets in use, fi…
• Supplier situation: checking and explaining amounts …ssion before any confirmation. Follow only steps applicable to the company's legal form and accounting regime. Select the company, period and relevant account, partner, item or warehouse filter. Check that all documents required for the period are finalized. Under ‘Supplier situation’, compare documents, due dates, amounts payable, allocated payments and balance with the supporting records. Reconcile each supplier with invoices and payments, including advances. An unallocated payment does not prove the invoice is s…
• Customer situation …ission before any confirmation. Follow only steps applicable to the company's legal form and accounting regime. Select the company, period and relevant account, partner, item or warehouse filter. Check that all documents required for the period are finalized. Under ‘Customer situation’, compare documents, due dates, allocated receipts and outstanding receivables with the supporting records. Compare each invoice's balance with actual receipts and corrections. Separate unpaid invoices from pro formas and drafts. Due …
• Procurement Overview: checking and explaining amounts …ssion before any confirmation. Follow only steps applicable to the company's legal form and accounting regime. Select the company, period and relevant account, partner, item or warehouse filter. Check that all documents required for the period are finalized. Under ‘Procurement Overview’, compare items, suppliers, quantities and receipt values with the supporting records. Compare received quantities with the documents and identify price or quantity differences. An order does not prove receipt. For a difference, open…
• Sales Overview: checking and explaining amounts …ssion before any confirmation. Follow only steps applicable to the company's legal form and accounting regime. Select the company, period and relevant account, partner, item or warehouse filter. Check that all documents required for the period are finalized. Under ‘Sales Overview’, compare items, customers, quantities and sales values with the supporting records. Preserve correction signs and separate sales from receipts. Compare the same period and currency before interpreting trends. For a difference, open the so…
• Consumptions Overview: checking and explaining amounts …ssion before any confirmation. Follow only steps applicable to the company's legal form and accounting regime. Select the company, period and relevant account, partner, item or warehouse filter. Check that all documents required for the period are finalized. Under ‘Consumptions Overview’, compare items, warehouses, quantities and consumption values with the supporting records. Compare consumption with confirmed documents and the goods' intended use. Investigate unsupported consumption or consumption outside the per…
• Item ledgers: checking and explaining amounts …ssion before any confirmation. Follow only steps applicable to the company's legal form and accounting regime. Select the company, period and relevant account, partner, item or warehouse filter. Check that all documents required for the period are finalized. Under ‘Item ledgers’, compare date, warehouse, quantity, cost and balance after each movement with the supporting records. Reconcile the item's balance chronologically. For unusual quantities or costs, open the document that caused the first difference, not jus…
• Low-value asset status: checking and explaining amounts …ssion before any confirmation. Follow only steps applicable to the company's legal form and accounting regime. Select the company, period and relevant account, partner, item or warehouse filter. Check that all documents required for the period are finalized. Under ‘Low-value asset status’, compare assets, quantities, users or usage locations and status with the supporting records. Compare assets in use with physical records and documents. Issuing an asset from stock does not end its tracking. For a difference, open…
• Production Overview: checking and explaining amounts …ssion before any confirmation. Follow only steps applicable to the company's legal form and accounting regime. Select the company, period and relevant account, partner, item or warehouse filter. Check that all documents required for the period are finalized. Under ‘Production Overview’, compare produced quantity, cost, consumption and losses with the supporting records. Select the finished product and check its order's materials. Compare allocated cost with eligible consumption and keep abnormal losses separate. Fo…
• SGR Packaging Overview: checking and explaining amounts …ssion before any confirmation. Follow only steps applicable to the company's legal form and accounting regime. Select the company, period and relevant account, partner, item or warehouse filter. Check that all documents required for the period are finalized. Under ‘SGR Packaging Overview’, compare packaging, document, direction, quantity and deposit with the supporting records. Check the product-to-packaging link and deposit reconciliation. Local records do not prove data submission to RetuRO. For a difference, ope…
• Management report …rmission before any confirmation. Follow only steps applicable to the company's legal form and accounting regime. Select the company, period and relevant account, partner, item or warehouse filter. Check that all documents required for the period are finalized. Under ‘Management report’, compare opening balance, receipts, issues and closing balance with the supporting records. Select the warehouse and check the items forming the balance. Do not mix warehouse values or duplicate transfer pairs. For a difference, ope…
• Orders Overview: checking and explaining amounts …ssion before any confirmation. Follow only steps applicable to the company's legal form and accounting regime. Select the company, period and relevant account, partner, item or warehouse filter. Check that all documents required for the period are finalized. Under ‘Orders Overview’, compare item, ordered quantity, deadline, delivery and uninvoiced portion with the supporting records. Compare each line with its delivery and invoice. Ordering, delivery and invoicing are distinct stages; check order closure separately…
• Stock situation …ssion before any confirmation. Follow only steps applicable to the company's legal form and accounting regime. Select the company, period and relevant account, partner, item or warehouse filter. Check that all documents required for the period are finalized. Under ‘Stock situation’, compare quantity and value by item and warehouse with the supporting records. Compare balances with the inventory and item records. Explain differences before closing and preparing SAF-T stock reporting. For a difference, open the sourc…
• Managerial situations: checking and explaining amounts …ssion before any confirmation. Follow only steps applicable to the company's legal form and accounting regime. Select the company, period and relevant account, partner, item or warehouse filter. Check that all documents required for the period are finalized. Under ‘Managerial situations’, compare cash, margin, costs and business trends with the supporting records. Check indicator sources and compare equivalent periods. Do not confuse accounting profit or loss, the tax base, available cash and receivables. For a dif…
• Checking the ledger before recording and reporting …link to the original. You know what must be finalized before using the ledger for closing and returns. Importing and exporting accounting data Account Mappings Partner Mappings Item mappings A document is approved, but its draft entry is unposted and a mapping is missing. In Control, identify incomplete stages and open the named pages. Correct the mapping and check the entry before using the report in a declaration.
• Account Mappings …is explicitly linked to the appropriate identification or treatment. Importing and exporting accounting data Checking the ledger before recording and reporting Partner Mappings Item mappings The receiving program uses a different subaccount for the same bank. Confirm the correspondence between accounts representing the same activity and check the file before transfer. Similar codes are insufficient for mapping.
• VAT Mappings VAT Mappings In “VAT Mappings”, confirm the correct data mapping before preparing documents or transferring data. Accounting Law No. 82/1991 — supporting documents and accounting registers OMFP No. 2.634/2015 — financial and accounting document rules 10 September 2026 Prepare received invoice and documents supporting its tax treatment. Check the active company, period and editing permission before any confirmation. Follow only steps applicable to the company's legal form and accounting regime. Open ‘VAT Mappings’ a…
• Document type mappings Document type mappings In “Document type mappings”, confirm the correct data mapping before preparing documents or transferring data. Accounting Law No. 82/1991 — supporting documents and accounting registers OMFP No. 2.634/2015 — financial and accounting document rules 10 September 2026 Prepare original document and destination software requirements. Check the active company, period and editing permission before any confirmation. Follow only steps applicable to the company's legal form and accounting regime. Open …
• Partner Mappings Partner Mappings In “Partner Mappings”, confirm the correct data mapping before preparing documents or transferring data. Accounting Law No. 82/1991 — supporting documents and accounting registers OMFP No. 2.634/2015 — financial and accounting document rules 10 September 2026 Prepare source document and partner tax details. Check the active company, period and editing permission before any confirmation. Follow only steps applicable to the company's legal form and accounting regime. Open ‘Partner Mappings’ and ident…
• Item mappings …ked to the appropriate identification or treatment. Importing and exporting accounting data Checking the ledger before recording and reporting Account Mappings Partner Mappings One program calls the item CONS-01, while the other uses a different code. Check the product and unit: a pack of 10 is not one piece. Confirm mapping only after checking quantities and packaging.
• Management mapping …ready produced separately; a new rule does not automatically rewrite them. The file was downloaded or uploaded. Is the data already applied? Check the summary, mappings, rejected rows and confirmation stage, then data in the receiving program. An available file does not prove it was imported. Check existing records before retrying to avoid duplicate documents. Data is explicitly linked to the appropriate identification or treatment. The file’s stock location is DEP, while Fluxe has Warehouse. Confirm they represent…
• Accounting Home …A draft entry is not posted, and the absence of a confirmed allocation does not prove the document is unpaid. In the indicator's documents, search by number or partner and filter for documents without an entry, with a draft, without a posting in the period or without a confirmed bank allocation. Sort by date or value. Indicator total remains the sum for the entire indicator; Filtered total covers only the current selection. Export selection as XLSX downloads all filtered results, including those on subsequent pages…
• Documents in the invoicing report …t's interval and choose the currency and group: commercial invoices, advances or credit notes with sources to review. The list shows the document number, date, partner and values. Check the value used in the report, including the sign of corrections. The document supporting the amount Open the invoice from its row or download the PDF and compare the original. A final invoice may include an advance deduction; do not mechanically add its total to every advance to calculate income. If a RON 500 credit note corrects a …

Billing

• Customers in Billing …urii. Pentru un client existent, Editează clientul actualizează datele folosite în documentele viitoare, iar Vezi facturile deschide documentele deja emise. The partner exists in Customers, but is missing here. Why? Lista include clienții cu facturi emise și clienții salvați explicit în acest nomenclator. Un partener completat numai într-o ciornă nu este încă un client salvat aici. Verifică firma activă și caută după CUI/CNP înainte de a adăuga o înregistrare. Modificarea datelor clientului nu rescrie facturile emi…
• Billing reports …ct a period for exact values or open View values for the full list. With multiple series, use the legend to hide or show those being compared. Then search for the business partner or document in All report data. Check each item's currency, date and type; sort by the useful review column. For an unclear amount, open the document in Issued documents and compare its content with supporting evidence. Check the credit note and associated receipt separately. Download the full report in the required format or export only …

Calendar

• Check documents and due dates for a day or month …lendar and choose Month for an overview or Day to review a date. Today returns to the current date. In Documents, enter a reference in Number, name or business partner. Choose In selected period for the displayed day or month, or Across Calendar if the date is unknown, then press Search. Compare dates and business partners before opening a result. Open Filters and combine Source, Document type, Document review and SPV status. To see all period documents again, use Reset filters, which also clears search text. Open …
• Check daily activity and recover a deleted document …lected; export does not undo or repeat operations. Review changes and restore the document The operation day and a document reference: name, number or business partner. In Calendar, select the operation date. For a correction made today to an old document, select today. Open Activity and find the operation. For downloads or other actions absent from the initial list, choose All actions. Compare details, including Before and After where available. To check account access on the selected day, expand Daily sign-ins an…

Customers

• Identify the business partner and update contact details Identify the business partner and update contact details Keep an accurate customer, supplier or individual record and avoid duplicates. Contacts Before adding a business partner, search by name, tax identifier, email or phone. Application narrows to the selected origin. The same record may appear in Billing and Documents without being a duplicate. Editing the contact does not rewrite issued documents. Find the business partner and complete the record Verified business partner details: personal or company name, tax …
• Elimină un contact fără să pierzi documentele … are o factură deja emisă. Când elimini contactul, factura rămâne păstrată; eliminarea nu anulează factura și nu înregistrează o încasare. Identify the business partner and update contact details Check a customer's documents and sales Import contacts and export the required list
• Check a customer's documents and sales Check a customer's documents and sales Compare documents, receipts and invoiced line items and download the period statement. Business partner activity Sales statistics use issued invoice and credit note line items, separately by currency. Pro forma invoices are excluded from sales. Net sales = invoiced line-item value − credit note line-item value. Net quantity = invoiced quantities − credited quantities. These values do not automatically represent received money; check payments and their allocation separately. Ch…
• Import contacts and export the required list …te, check CUIs and upload. To send the accountant contacts used in Billing, choose that source and required period, then check the export. Identify the business partner and update contact details Elimină un contact fără să pierzi documentele Check a customer's documents and sales

Documents

• Find information in your account …ou selected Title only and remove overly restrictive filters. A PDF or image without recognised text cannot be found by every word in the image. Search by number, partner or filename and check the document’s source. Several results have the same name. Which should I open? Compare the app, document type, number, partner and date. For a partner, use the tax identifier where available. Open and check the exact result before editing, issuing or paying.
• Document validation …ocuments or the + menu in the header. Documents are grouped by document-date month; those without a date appear separately in Undated. Search by name, business partner or number and use month, type or status filters to narrow the list. Documents being processed remain visible. Wait for analysis to finish before validation. If you opened a batch from the result notification, only documents in that batch not yet validated appear; approved documents are no longer listed. No documents to review confirms the company's w…

Declarations and reporting

• D300 VAT return …lone does not trigger this rule. Tax profile and registered obligations D700 Upload documents, then in Validation compare the original with the date, currency, partner, taxable base, VAT and tax treatment. Confirm only supported details; for credit notes, keep the sign and link to the original invoice. Add documents Document validation Open the Purchase journal and Sales journal for the tax period. Trace differences to the document and, in double-entry bookkeeping, to the posted 4426/4427 entry. Do not add an amoun…
• Special VAT expense report D301 …lone does not trigger this rule. Tax profile and registered obligations D700 Upload documents, then in Validation compare the original with the date, currency, partner, taxable base, VAT and tax treatment. Confirm only supported details; for credit notes, keep the sign and link to the original invoice. Add documents Document validation Check purchases and special operation documents in RON/foreign currency purchases. A business not VAT-registered keeps the VAT on a supplier invoice but does not automatically treat …
• Recapitulative Declaration D390 VIES Recapitulative Declaration D390 VIES Review intra-Community transactions by partner and VAT number, reconcile them with D300 and finalize the declaration in the ANAF application. D390 reports intra-Community operations under Article 325. File monthly by the 25th, inclusive, of the month following the tax point, only for months with reportable operations, even if D300 is quarterly. Separately identify supplies and acquisitions of goods, and supplies and acquisitions of services. Check VAT code validity and operation…
• D394 information return …clusive, of the following month, and for January the last day of February, subject to legal deadline rules. Check documents received in the reported period and partner classification. D394 replaces neither D300 nor invoice submission through RO e-Factura. The VAT registration decision, registered tax obligations, VAT period and special code documents where applicable. Purchase/sales invoices and credit notes, contracts, goods receipts, delivery notes and evidence of services supplied. Evidence of the tax point, pay…
• Special VAT return D398 — OSS and IOSS …le registered in the regime, also file a return with no operations as required by OSS instructions. Do not include intra-Community B2B sales simply because the partner is in the EU. Identify the member state of consumption and applicable scheme before calculating. Confirmation of registration in the special regime and its effective date. Orders, invoices, returns and documents for transport or delivery to consumers. Evidence of the state of consumption, its applicable rate and separate records of eligible operation…
• D406 information return — SAF-T …assume generating periodic reporting also covers special components. Tax profile and registered obligations Open this return’s form Check Chart of accounts and partner and item identification. Complete codes and classifications based on actual records without invented codes to remove errors. Chart of accounts Customers Suppliers ware Validate documents, check sources and posted entries, then reconcile the trial balance. If a source has unconfirmed VAT or partner details, correct the source before generation. Docume…
• Intrastat Statistical Declaration Intrastat Statistical Declaration Review intra-EU trade in goods by flow, CN code, partner and value for submission to INS. Intrastat concerns intra-EU goods trade and is checked separately for arrivals and dispatches. It does not automatically include D390 services. For 2026, the statistical threshold is RON 1,000,000 per flow. Check whether it was exceeded in the previous or current year and when the obligation starts. The deadline is the 15th of the month following the reference month. Intra-EU goods invoices, d…