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Company activity

• Billing …nvoices remain separate. Invoice creation Prepare the invoice with the customer's details and sales items, then check the currency and total before issuing it. Drafts in Billing Keep unfinished documents and review them before issuing them. Issued documents Track finalized documents, receipts, credit notes and delivery to the customer. Collections and receipts Record payments received and allocate them to invoices; for cash payments, you can prepare the corresponding receipt. Payment orders Prepare the document wit…
• Accounting … Contract Types → 2. Add the contract in the popup → 3. Select the parent contract and check Rates and Invoice content below the separators → 4. Generate local drafts for the chosen month → 5. In Per Diems, enter the travel in the popup and check the duration, total, and taxable portion in RON. The distinct Supply Status, Sales Status, and Consumption Status pages, with the actual icons and columns specific to each flow 1. Open Reports → Procurements, Sales or Consumptions → 2. Choose the period → 3. Check only the…

Organization

• Tools …confirmare. Document templates Creating and tracking documents Decisions and numbering series Document templates Handwritten signature Document signing Signing drafts Signed documents Archive Trash for signing documents Saved signatures Handwritten signature Electronic Signing Semnarea electronică cu certificat Electronic Signing Vehiculele firmei Vehiculele firmei și cursele Vehiculele firmei Tools Urmărește traseele GPS ale vehiculelor Find the right tool Risk analysis Analyse a company's financial risk Risk anal…
• Handwritten signature …t before the new request. Using the unsigned original may produce a separate version without earlier signatures. Handwritten signature Document signing Signing drafts Signed documents Archive Trash for signing documents Saved signatures Handwritten signature

AI Assistant

• Requests and confirmations in AI Assistant …counting statement from the answer to check the rows and source documents. Find and read journal entries, create or correct a manual draft, and delete eligible drafts. To close the month, request checking and preparation of the draft through account 121; checking does not post the entry or close the period. Find a bank transaction and link the confirmed amount to the correct document. You can manage cost and profit centers and their allocations. Linking and allocation help with recordkeeping; they do not make bank …

Accounting

• Validating documents before accounting recognition …ars on the input page for the appropriate currency and period. Entries in RON Entries in foreign currency In double-entry bookkeeping, continue to ‘Sources for drafts’, prepare the entry and review the draft before posting. An approved document and a posted entry are distinct stages. Draft sources surse Draft notes ciorne The document does not appear in purchases or a return. Check the company, currency, date and approval status. Then check tax treatment and, where required, the posted journal entry. Do not immedia…
• Importing and exporting accounting data …es not use double-entry orders or journal entries. Check ‘Recent imports’, ‘Recent exports’ and validation issues. After applying, check master data records or drafts; accounting review and posting remain separate steps. Draft notes ciorne The file was accepted, but its records do not appear in accounting. Check batch status and whether an explicit apply action exists. Some files are retained for review; a successful read does not mean records were created. The export is empty or incomplete. Check the period, compa…
• Accounting periods: opening and locking …s and create it. Check its status before preparing documents, entries or adjustments dated within that interval. Before locking, resolve unvalidated documents, drafts, bank differences and closing checks. Compare the trial balance and registers with supporting documents. Draft notes ciorne Closing month Confirm closing only after checking the period and displayed consequences. Retain reports supporting the balances; subsequent corrections must preserve history. An entry cannot be posted on the selected date. Check …
• Accounting mappings: accounts used for drafts Accounting mappings: accounts used for drafts Establish accounting mappings for transaction types and their effective dates. Accounting Law No. 82/1991 — supporting documents and accounting registers OMFP No. 2.634/2015 — financial and accounting document rules 10 September 2026 The company's accounting policies. The chart of accounts and sample documents for each workflow used. Check the active company, period and editing permission before any confirmation. Follow only steps applicable to the company's legal form …
• From supporting document to draft journal entry …d period and check source approval. For bank transactions, first confirm allocation to the document. Document validation Bank reconciliation Under ‘Sources for drafts’, find the source and compare role, date, amount, currency, partner and VAT treatment. Open the document if there is a difference. Use the preparation action available for that source, review the proposal and confirm the draft only if it reflects the actual transaction. Confirmation saves a draft; it does not finalize the ledger entry. Continue to ‘Dr…
• Reviewing and posting draft entries … entry enters the accounting records with a verified source and date. Validating documents before accounting recognition Accounting mappings: accounts used for drafts From supporting document to draft journal entry Correcting posted entries through reversal A draft has total debits of RON 500 and total credits of RON 500. Equality allows you to check balance, but also check the document, accounts, subaccounts and date. Post only if they all reflect the actual transaction, then follow the entry in the register and a…
• Correcting posted entries through reversal … can be tracked separately and their accounting effect is reconciled. Validating documents before accounting recognition Accounting mappings: accounts used for drafts From supporting document to draft journal entry Reviewing and posting draft entries A RON 500 entry was posted against the wrong partner. Identify the entry and original document, justify the correction and reverse it through the available workflow. Prepare the correct entry and check that the history shows the original, correction and new transaction…
• Accounting items Accounting items Record adjustments supported by documents and review drafts before posting. Reviewing a manual entry In Add journal entry, complete the date, description and lines using the supporting document. The required relationship is: total debits = sum of debit lines = sum of credit lines = total credits. Saving keeps the entry as a draft until confirmation and posting. A posted entry is not overwritten: use reversal, with an open period, correction date, reason and review of the reversing entry. Accounting…
• Month-end closing before returns …eign currency and tax checks concerning the period total open the corresponding records. Finalize the month's documents and allocations. Check that all correct drafts are posted and identify any missing period-end transactions. Document validation Draft notes ciorne Compare bank and cash balances with documents, customers and suppliers with subsidiary ledgers, stock with movements and fixed assets with asset records. Explain differences before closing. Trial balance Under ‘Depreciation due’, check assets, month and…
• Entries in RON: checking the period's documents …nts and relevant journals. Draft sources surse Purchase journal Sales journal The period total differs from the documents. Check filters, unapproved documents, drafts, correction invoices and currency. Reconcile document by document before using the total for tax computation. I have the same invoice in two sources. Must it be recorded twice? Compare the issuer, number, date, currency and total and preview the documents. Check whether they represent the same transaction and which record already exists. Keep original…
• Entries in foreign currency: checking the period's documents …nts and relevant journals. Draft sources surse Purchase journal Sales journal The period total differs from the documents. Check filters, unapproved documents, drafts, correction invoices and currency. Reconcile document by document before using the total for tax computation. I have the same invoice in two sources. Must it be recorded twice? Compare the issuer, number, date, currency and total and preview the documents. Check whether they represent the same transaction and which record already exists. Keep original…
• Outgoing in RON: checking the period's documents …nts and relevant journals. Draft sources surse Purchase journal Sales journal The period total differs from the documents. Check filters, unapproved documents, drafts, correction invoices and currency. Reconcile document by document before using the total for tax computation. I have the same invoice in two sources. Must it be recorded twice? Compare the issuer, number, date, currency and total and preview the documents. Check whether they represent the same transaction and which record already exists. Keep original…
• Outgoing in foreign currency: checking the period's documents …nts and relevant journals. Draft sources surse Purchase journal Sales journal The period total differs from the documents. Check filters, unapproved documents, drafts, correction invoices and currency. Reconcile document by document before using the total for tax computation. I have the same invoice in two sources. Must it be recorded twice? Compare the issuer, number, date, currency and total and preview the documents. Check whether they represent the same transaction and which record already exists. Keep original…
• e-Invoices: checking the period's documents …nts and relevant journals. Draft sources surse Purchase journal Sales journal The period total differs from the documents. Check filters, unapproved documents, drafts, correction invoices and currency. Reconcile document by document before using the total for tax computation. I have the same invoice in two sources. Must it be recorded twice? Compare the issuer, number, date, currency and total and preview the documents. Check whether they represent the same transaction and which record already exists. Keep original…
• Tax calculation: the tax base and tax due …nd liability in lei. Resolve all differences, confirm document review and use ‘Confirm and freeze’. Retain the confirmed computation and track the tax entry in drafts until posting. Draft notes ciorne Continue to D100 for the applicable liability and period. For annual corporate income tax, reconcile the computation, entries and D100 before D101; check special cases requiring completion in the official software separately. D100 D101 OMF 808 Register An account has no confirmed tax treatment. Check transactions in t…
• Journal Register …ir documents and correct differences at the source. Entries included in the journal The official journal contains posted entries together with their reversals. Drafts are excluded from the official journal. Total entry debits = sum of debit lines = sum of credit lines. Open the entry and check its source, date and accounts. Equality of debits and credits does not by itself prove correct classification; an error in a posted entry is corrected while retaining the original. Accounting Law No. 82/1991 — supporting docu…
• Customer situation …ding receivables with the supporting records. Compare each invoice's balance with actual receipts and corrections. Separate unpaid invoices from pro formas and drafts. Due date shows the first invoice with an amount still receivable; the Overdue filter retains the customer if they have at least one overdue invoice and the total balance is positive. From the statement, open documents for the same customer, currency and period. If the currency is missing, check the original before recording it in the accounts. For a …
• Stock situation …icy. Confirmation creates a new version and does not automatically post an entry. Item mapping takes precedence over category mapping. Then check Movements and drafts; Project draft prepares the entry, which must be reviewed and posted separately. Accounting Law No. 82/1991 — supporting documents and accounting registers OMFP No. 2.634/2015 — financial and accounting document rules 10 September 2026 Prepare item records, movement documents and inventory. Check the active company, period and editing permission befor…
• Checking the ledger before recording and reporting …or the active company. Check accounting periods and rules before preparing sources. Accounting periods perioade Accounting mappings mapari Finalise sources and drafts, then check posted entries and any reversals. Compare record counts only for the same period and filters. Draft sources surse Draft notes ciorne Posted and reversal notes postate-storno The summary entry count differs from the open list. Compare the interval, status and list filters with the summary's scope. Open the corresponding page to identify ent…
• Accounting Home …ervals before comparing two totals. In To resolve, open the outstanding task to continue the review. Documents requiring review are tracked across all periods; drafts and bank transactions use the selected period. Bank separates transactions without documents, those partially covered and suggestions awaiting confirmation. The same transaction may need both additional coverage and confirmation of a suggestion; do not add these counts together as a total of distinct transactions. On first use, complete onboarding usi…
• The accountant's page …od status Compare bank and cash inflows and outflows with supporting documents and substantiated balances. Uncovered differences require checking associations; drafts and unresolved differences must be addressed before the accounting close. For example, an approved invoice and a draft entry do not have the same effect on the trial balance. Check the entry in the General journal and post it only after reviewing the accounts, date and amounts. Recent documents and SAGA transfer Recent activity provides the period's d…
• Reports — Invoicing …in the deductions stated; advances and credit notes whose source requires review are shown separately. The report uses the tax document's issue date and total. Drafts and pro formas are not issued invoices, and invoicing does not prove payment. Compare each currency separately. Period and comparison Choose the interval and grouping by month, quarter or year. Compare equivalent periods and check source warnings before interpreting an increase or decrease. For commercial invoices of RON 5,000 and a related RON 500 cr…
• Reports — Accounting records …credit in class 6 accounts. Result = income − expenses, including taxes already recorded as expenses. Entries posted in RON are included on their posting date. Drafts are excluded from the calculation. Income and expense closings generated in Fluxe and their reversals are excluded; check warnings for closings that cannot be reliably identified. Period and comparison Choose the interval and grouping by month, quarter or year. Compare equivalent periods and check source warnings before interpreting an increase or dec…
• Reports — Payroll and human resources … For the standard payrolls included: gross = net + CAS + CASS + income tax. Contributions and tax = CAS + CASS + income tax + CAM. Employer cost = gross + CAM. Drafts and payrolls requiring review are not treated as confirmed values. Eligible monthly payrolls are added together for a quarter or year; the report does not confirm salary payment or replace D112 review. Period and comparison Choose the interval and grouping by month, quarter or year. Compare equivalent periods and check source warnings before interpret…

Archive

• Organise and find files in Archive … documents kept in the account. Organization Archive opens in the current month. For older documents, choose the right year and month, then folder or category. Drafts stay in the application where prepared. Add folder creates a folder at the current location; check the location before saving. Choose folder, period and filters The filename, period or project where you are searching. Open Archive and choose the corresponding year, month or folder. Check the displayed location before searching for an older document. N…

Billing

• Invoice creation …AT of 105 lei and a total of 605 lei. Check each line item's description, quantity and price before issuing the invoice. In this example, the total is 605 lei. Drafts in Billing Issued documents Collections and receipts Customers in Billing Companie U2 SRL, not VAT-registered in this example, invoices Atelier U2 SRL for 2 hours × RON 250 per hour = RON 500. Choose the customer and RON currency, enter the item and due date, save and preview. After checking, issue the invoice; check delivery to the customer and, wher…
• Drafts in Billing Drafts in Billing Keep unfinished documents and review them before issuing them. Use Draft for documents still being prepared. On a phone, the row's first column opens preview and the second expands document information and actions. On a computer, open preview from the document row. Compare issuer, customer, dates, currency, total and each line item with the displayed document without downloading it. From Menu, Continue editing returns to document completion, while Document details opens its page. Print, download o…
• Issued documents …ated files from the account without restoration. Download needed copies first and confirm with the responsible person that removal is allowed. Invoice creation Drafts in Billing Collections and receipts Payment orders Companie U2 SRL are o factură de 500 lei, o încasare confirmată de 300 lei și o stornare emisă de 100 lei. Rest de încasat = 500 − 300 − 100 = 100 lei. Dacă scadența a fost ieri, cei 100 lei apar și la Restante; dacă scadența este în viitor, nu sunt restanți. O încasare de 50 lei aflată încă în pregăt…
• Collections and receipts …erate a receipt as well. Attach the available evidence. Confirm the record and check each invoice’s status and the resulting receipt document. Invoice creation Drafts in Billing Issued documents Customers in Billing Atelier U2 SRL pays RON 300 by bank transfer towards a RON 500 invoice. Choose the invoice, statement date and receipt type, enter RON 300 and check the outstanding amount: 500 − 300 = RON 200. For cash, also check the receipt, series and details before confirming. One transfer covers two invoices. How …
• Customers in Billing …issued invoice count, latest invoice date and customer status; View invoices automatically applies the appropriate filter in Issued documents. Invoice creation Drafts in Billing Issued documents Collections and receipts Începi colaborarea cu Atelier U2 SRL. În Nomenclator → Clienți alegi Adaugă client, completezi identitatea, contactul și condițiile de plată și salvezi. Clientul poate fi ales la emiterea facturii. Pentru un client existent, Editează clientul actualizează datele folosite în documentele viitoare, iar…
• Billing settings and the ANAF connection …; for an existing series, it is prepared on the first download. The responsible person is taken from Full name in My company. Check the details before signing. Drafts are excluded from the issued document count. For a single document covering all series, use Download the decision for all series below the cards. The document includes every configured company series, regardless of page filters, with the document type and starting number. Its date is the date of the oldest numbering decision issued in Fluxe for the co…
• Billing reports … collecting invoices from other periods. If sales are zero or negative, no percentage is calculated. Document reports use issue date for the period and exclude drafts. Stock report shows current stock; Leads shows customers without issued documents. These two views do not reconstruct historical status for the selected interval. Search in All report data narrows table rows. Indicators and chart retain the full report for the selected period. For SPV documents and SPV messages, search also applies to indicators and c…
• Incoming invoices …mpany archives or the ANAF SPV account before recording another copy. If refresh is unavailable, check authorisation and remaining retrievals. Invoice creation Drafts in Billing Issued documents Collections and receipts Payment orders Customers in Billing Product and service catalog Billing settings and the ANAF connection Billing reports SPV messages
• SPV messages …e result, then check the issued document's SPV status. The chart groups messages by type and does not represent a count of validated invoices. Invoice creation Drafts in Billing Issued documents Collections and receipts Payment orders Customers in Billing Product and service catalog Billing settings and the ANAF connection Billing reports Incoming invoices

Tools

• Handwritten signature Handwritten signature Preparation and signing Document signing Signing drafts Documents and archiving Signed documents Archive Trash for signing documents Saved signatures Saved signatures

Instrumente · Document templates

• Creating and tracking documents …ment before issuing it or sending it for signing. In Tools → Document templates, Dashboard shows recent documents and counts of issued documents, templates and drafts. Open Contracts for employment and collaboration templates, services, commercial contracts and day-worker agreements. Other forms are in Document models. Search by name or code and open the card to check the form without creating a document. Preview shows the template, category, family and format. Once you choose a suitable template, use Complete to f…

Instrumente · Handwritten signature

• Document signing …nts before sending the request. Handwritten signature Apply your handwritten signature to documents or request signatures through a PIN-protected link. Signing drafts Signed documents Archive Trash for signing documents Saved signatures Ion Popescu needs to sign the RON 600 quote. Select the document and check every page, choose Link + PIN or Email and send the request to the correct recipient. Check completion in Signing history; if another signature is needed, continue from the latest signed version. Destinatarul…
• Signing drafts Signing drafts Review the documents prepared for signing before finalizing them. In Documents to sign, use Search, Source, and Sort above the cards to find the appropriate documents. Select visible documents to Pin, Highlight, Copy, or Export CSV. Per page starts at 30 results and accepts values from 1 to 500. To save time, use Preview to review the document without downloading it. Continue signing from Documents to sign after reviewing it; preview does not change the document. Handwritten signature Apply your hand…
• Signed documents …to keep first. Handwritten signature Apply your handwritten signature to documents or request signatures through a PIN-protected link. Document signing Signing drafts Archive Trash for signing documents Saved signatures Ion Popescu signed the contract, followed by the company representative. In Signing history, check the people, times and latest PDF version. Download the version keeping both signatures, rather than the original unsigned document. The downloaded PDF does not show all signatures. What should I check?…
• Archive Trash for signing documents …not be undone. Handwritten signature Apply your handwritten signature to documents or request signatures through a PIN-protected link. Document signing Signing drafts Signed documents Saved signatures You accidentally deleted the signed quote from Signing. In Archive → Trash, check its name and restore it. The document and its versions return to Signing history; a closed external link is not reactivated, so check any new request separately. I restored the document, but the old link does not work. Why? Restoring rec…
• Saved signatures …next document. Handwritten signature Apply your handwritten signature to documents or request signatures through a PIN-protected link. Document signing Signing drafts Signed documents Archive Trash for signing documents Ion Popescu keeps his handwritten signature for documents he signs in his account. Before applying it, check the document, page and position; a saved signature avoids redrawing it but does not automatically sign every document. The saved signature is too large or covers text. How do I correct it? Ad…

Declarations and reporting

• Preparing and submitting returns to ANAF …d remove duplicates before confirming. Add documents Document validation For double-entry bookkeeping, open Sources, check documents linked to entries, then in Drafts check the date, accounts, explanation and amounts. Post only correct entries; confirming a document and posting an entry are two separate steps. source surse Drafts ciorne Posted and reversed postate-storno Reconcile bank, cash, customers, suppliers and stock against evidence. For double-entry bookkeeping, check the whole period’s trial balance; debit…
• Declaration D100 … label the whole year according to the final month’s regime. Tax profile and registered obligations In Validation, confirm supporting documents. In Sources and Drafts, check classification and post correct entries. Compare the trial balance with documents, including depreciation, stock, prepaid expenses and deferred income. Document validation source surse Drafts ciorne Trial balance In Tax calculation, Classification of accounts 6 and 7, use Add classification and complete Accounting account, Tax treatment, Justif…
• Declaration D101 … label the whole year according to the final month’s regime. Tax profile and registered obligations In Validation, confirm supporting documents. In Sources and Drafts, check classification and post correct entries. Compare the trial balance with documents, including depreciation, stock, prepaid expenses and deferred income. Document validation source surse Drafts ciorne Trial balance In Tax calculation, Classification of accounts 6 and 7, use Add classification and complete Accounting account, Tax treatment, Justif…