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• Subscriptions …rn directly to checkout with your company details already filled in and the new total calculated. For example, you can replace monthly Professional with annual Business without re-entering your tax ID or contact details. Selected stores stay in the order and the discount code is checked for the new subscription. The second accountant option is retained only if you choose Business. Check all items and the final amount before paying; choosing a plan does not confirm payment or activate the subscription by itself. If …

Security and communication

• Frequently asked questions …elevant. intrebare-7b1e5d371b basics How do I activate Fluxe notifications on a phone or computer? In My account → Notifications, enable alerts for the selected business and accept device permission. Use Send test to check and repeat activation on each device you want. On iPhone and iPad, first add Fluxe to the home screen and open the installed app. Disabling stops only the current business’s alerts on that device without affecting other businesses. Open device notifications intrebare-5fe6e6db54 basics Where does …

Company activity

• Documents …ts as you receive them, then complete or check the details before confirmation. Automatic reading is available in Professional for 200 documents per month and in Business without this cap. Document scanning Photograph a document with your device and prepare it for review. Find information in your account Find documents by title or their text and narrow the results by source, type and date range. Checking extracted documents Compare the recognized data with the original document and correct the information before co…
• Accounting …tion OMF 808 Register Declarations D100 D101 D112 D205 D300 D390 D394 D398 D700 D710 Tax returns D406 Intrastat D212 Administration Auditors VAT Document types Business partners ware Warehouses Accounting Onboarding Fiscal profile Accountants Invitations The accountant's page Data transfer Data transfer Checks and settings Validating documents before accounting recognition Accounting reports Cost centers: recording and allocation Profit centers: recording and allocation Accounting period review Managed company Repo…
• Customers …d billing Commercial statutes and operational follow-up Customers You keep customer, supplier, and individual data, along with their activity history. Organise business partner details and documents The export popup from the Customers application, with period and source application The export allows for the Entire period or an exact interval and can separately extract contacts from Customers, Invoicing, Documents, or eMAG. Identify the business partner and update contact details Keep an accurate customer, supplier …

Integrations and support

• Seller Central …y and Conflicts Controlled synchronization and encrypted credentials separately per store Seller Central Manage connected sales accounts, synchronizations, and business operations from a single place. Connect and check stores Seller Central with connected stores and available integrations Choose a connected store or configure a new integration. The eMAG Settings page with the connection form and the sidebar showing the IP address for the allowlist Open the eMAG module, then Settings → Connections. The side panel sh…

AI Assistant

• Requests and confirmations in AI Assistant …ments, reports and organized activities. State what you need, review the proposal and confirm directly in chat. Fluxe AI is automatically included in an active Business subscription and brings company tasks into one conversation: find an invoice, prepare a document, update a contact or organize files without finding each page. You work with the selected company and the applications you can access; sending uses the company’s active connections. Describe the desired result in ordinary language. When the activity can …

Accounting

• Daily allowances …ction can be traced to its document and result in the related records. Expense reports Vehicle logbooks: routes and vehicle use Ion Popescu has a supported two-day business trip and a documented allowance of RON 100/day in this example. The amount granted is 2 × 100 = RON 200. Check the eligible duration, applicable limits and any taxable portion separately; the example amount is not a statutory limit.
• Single-entry transaction list …ion, currency, amount and document for every transaction. For actual cash, use ‘Add cash transaction’ and ensure the movement is not already recorded. Separate business income and expenses from capital contributions, loans and transfers between own accounts. Check deductibility against documents before the annual computation. Continue to the related records and compare dates and values. For corrections, retain the document and check previously confirmed effects separately. Open related records The transaction has i…
• Suppliers …onsible agent lets you associate the partner with an active agent of the current company. Check the selected person before saving; you can later search or sort partners by agent. Accounting Law No. 82/1991 — supporting documents and accounting registers OMFP No. 2.634/2015 — financial and accounting document rules 10 September 2026 Prepare supplier invoices and contracts, together with identification details. Check the active company, period and editing permission before any confirmation. Follow only steps applicab…
• Customers …onsible agent lets you associate the partner with an active agent of the current company. Check the selected person before saving; you can later search or sort partners by agent. Accounting Law No. 82/1991 — supporting documents and accounting registers OMFP No. 2.634/2015 — financial and accounting document rules 10 September 2026 Prepare contract or order and customer identification documents. Check the active company, period and editing permission before any confirmation. Follow only steps applicable to the comp…
• Agents: add and edit from the form …ty; do not rename or remove a used record merely to hide a duplicate. The reviewed entry was saved without rewriting historical documents. Ion Popescu tracks a business location’s sales. Search for the agent before adding one, and check the code and status. Correct a name or contact in the existing record without creating a second agent for the same person.
• Warehouses: add and edit from the form …unting registers OMFP No. 2.634/2015 — financial and accounting document rules 10 September 2026 Prepare organizational documents and goods records by depot or business location. Check the active company, period and editing permission before any confirmation. Follow only steps applicable to the company's legal form and accounting regime. Open “Warehouses” for the active company and search for the existing record before adding a new entry. Compare code, name, status and warehouse responsibility with the documents. F…
• Branches …ments and accounting registers OMFP No. 2.634/2015 — financial and accounting document rules 10 September 2026 Prepare organizational documents for offices and business locations. Check the active company, period and editing permission before any confirmation. Follow only steps applicable to the company's legal form and accounting regime. Open “Branches and business locations” for the active company and search for the existing record before adding a new entry. Compare identification, address and link to the recorde…
• Vehicles …ty; do not rename or remove a used record merely to hide a duplicate. The reviewed entry was saved without rewriting historical documents. Add the car used for business trips and check its registration number and usage details. In the trip log, choose the exact vehicle and compare the mileage. A vehicle with a similar registration number is not the same asset.
• Managerial situations: checking and explaining amounts …rtner, item or warehouse filter. Check that all documents required for the period are finalized. Under ‘Managerial situations’, compare cash, margin, costs and business trends with the supporting records. Check indicator sources and compare equivalent periods. Do not confuse accounting profit or loss, the tax base, available cash and receivables. For a difference, open the source records and check the document and entry. Correct through the appropriate workflow, then return and compare totals again. Open sources re…
• Receipts and payments journal for single-entry bookkeeping …legal form and accounting regime. Check the single-entry regime and year being tracked. Prepare documents for all bank accounts and cash registers used for the business. Fiscal profile Under ‘Transaction list’, check the receipt or payment date, direction, amount and document. Separate transfers between own accounts from business income and expenses. Operations list Compare register rows with bank and cash records. An unpaid issued or received invoice must not be confused with an actual movement of money. For tax c…
• Cost centers — Catalog Cost centers — Catalog Organise the company's centres by activity, project or business establishment without rewriting history. Adding and correcting a centre Search for the code and name before using Add centre. Complete its identification and place in the hierarchy, check the details and confirm saving. A centre already used in allocations retains its code, type and hierarchy; you can correct its name. For example, the Atelier București centre can separate the activity of that business establishment. Keep a stabl…
• Profit centers — Catalog Profit centers — Catalog Organise the company's centres by activity, project or business establishment without rewriting history. Adding and correcting a centre Search for the code and name before using Add centre. Complete its identification and place in the hierarchy, check the details and confirm saving. A centre already used in allocations retains its code, type and hierarchy; you can correct its name. For example, the Atelier București centre can separate the activity of that business establishment. Keep a sta…

Billing

• Issued documents …ssue. Prepared by is not filled in automatically. Dispatch details and Receipt signature remain on every template. The issuer’s bank accounts appear beside the business details only if marked as visible on invoices in the business account. RO e-Factura details appear once submission or validation information exists. To check a finalized document without downloading it, open its title in Issued documents on your phone or computer. The preview shows the issuer, client, dates, currency, totals and items so you can com…
• Collections and receipts …e the amount for a partial receipt. To record a receipt for several invoices, open Issue document → Receipt and choose the customer and paid invoices. Check the business location, date, receipt method and amount before recording. For Cash, Also generate a receipt is selected automatically. Check the series before recording; the receipt number is assigned when the payment is recorded, not while preparing the form. Attach proof of payment if needed, as a PDF or image, then review and record the amount received. Each …
• Payment orders …the correct invoice. A saved or downloaded order does not prove the bank transferred money. Completing a payment order Open Payment orders and check the payer, business location and paying account. Enter the beneficiary and bank account from the supporting document; check the currency and actual amount due. Link the documents concerned by the payment and compare the calculated balance. For another liability, enter the precise description. Pentru preluarea ordinului prin scanare la Trezorerie, folosește RON și contu…
• Billing reports …rts, select a period for exact values or open View values for the full list. With multiple series, use the legend to hide or show those being compared. Then search for the business partner or document in All report data. Check each item's currency, date and type; sort by the useful review column. For an unclear amount, open the document in Issued documents and compare its content with supporting evidence. Check the credit note and associated receipt separately. Download the full report in the required format or exp…

Calendar

• Check documents and due dates for a day or month … or business partner. Choose In selected period for the displayed day or month, or Across Calendar if the date is unknown, then press Search. Compare dates and business partners before opening a result. Open Filters and combine Source, Document type, Document review and SPV status. To see all period documents again, use Reset filters, which also clears search text. Open the correct document and compare original, number, business partner and total without downloading. When Related files appears, expand it to view fi…
• Check daily activity and recover a deleted document …ity is selected; export does not undo or repeat operations. Review changes and restore the document The operation day and a document reference: name, number or business partner. In Calendar, select the operation date. For a correction made today to an old document, select today. Open Activity and find the operation. For downloads or other actions absent from the initial list, choose All actions. Compare details, including Before and After where available. To check account access on the selected day, expand Daily si…

Customers

• Identify the business partner and update contact details Identify the business partner and update contact details Keep an accurate customer, supplier or individual record and avoid duplicates. Contacts Before adding a business partner, search by name, tax identifier, email or phone. Application narrows to the selected origin. The same record may appear in Billing and Documents without being a duplicate. Editing the contact does not rewrite issued documents. Find the business partner and complete the record Verified business partner details: personal or company name, tax …
• Elimină un contact fără să pierzi documentele …er U2 SRL are o factură deja emisă. Când elimini contactul, factura rămâne păstrată; eliminarea nu anulează factura și nu înregistrează o încasare. Identify the business partner and update contact details Check a customer's documents and sales Import contacts and export the required list
• Check a customer's documents and sales Check a customer's documents and sales Compare documents, receipts and invoiced line items and download the period statement. Business partner activity Sales statistics use issued invoice and credit note line items, separately by currency. Pro forma invoices are excluded from sales. Net sales = invoiced line-item value − credit note line-item value. Net quantity = invoiced quantities − credited quantities. These values do not automatically represent received money; check payments and their allocation separately. Ch…
• Import contacts and export the required list …el template, check CUIs and upload. To send the accountant contacts used in Billing, choose that source and required period, then check the export. Identify the business partner and update contact details Elimină un contact fără să pierzi documentele Check a customer's documents and sales

Documents

• Uploading supporting documents … as you receive them, then complete or check the details before confirmation. Automatic reading is available in Professional for 200 documents per month and in Business without this cap. Professional includes automatic OCR reading for the first 200 documents of each calendar month. After reaching the limit, continue uploading files: choose the document type, enter details from the original and confirm accuracy. The limit resets at the start of the next month, including for annual payment. Business includes OCR with…
• Checking extracted documents …tical discrepancy keeps the document under review and does not automatically replace the original values. Choose whether moderation is required In Account → Your business, Document moderation is required is selected by default. Keep it selected so documents needing checking wait for confirmation before their details are used in the apps. To remove this requirement, clear the option, read the warning and choose Continue. On the next page, enter your account password and choose Disable mandatory moderation. Available…
• Document reports Identify documents awaiting review and compare Billing indicators separately for the selected period.
• Document validation …on from Documents or the + menu in the header. Documents are grouped by document-date month; those without a date appear separately in Undated. Search by name, business partner or number and use month, type or status filters to narrow the list. Documents being processed remain visible. Wait for analysis to finish before validation. If you opened a batch from the result notification, only documents in that batch not yet validated appear; approved documents are no longer listed. No documents to review confirms the co…

Tools

• Urmărește traseele GPS ale vehiculelor …GPS ale vehiculelor Compari drumurile înregistrate de mașini, opririle și pauzele, apoi consulți traseul păstrat la cursa finalizată. An active Professional or Business plan is required for this activity. Linia continuă urmărește pozițiile GPS înregistrate. Dacă localizarea se întrerupe, o linie dreaptă întreruptă unește ultima poziție cu prima poziție de la reluare; nu reprezintă drumul efectiv parcurs. Traseele vechi păstrează numai punctele culese atunci. Înregistrarea depinde de permisiunea de localizare și de …

Instrumente · Document templates

• Decisions and numbering series …d for the specific situation and check the procedure with the responsible HR person or legal adviser. For numbering, Pre-fill series from account brings in your business series, and you select only those included. On the A4 decision, the document keeps the series and first number for each included item. Document templates Prepare contracts, quotations, requests and other documents from templates. Fill in the details and download the document. Creating and tracking documents Your company’s invoice series starts with…

Instrumente · Document transfer

• Send documents through a PIN-protected link Send documents through a PIN-protected link Provide temporary access to a set of files without attaching them separately to every message. An active Business plan is required for this activity. A transfer accepts up to 20 files, at most 100 MB per file and 100 MB total. Keep up to 1 GB of transfers in the account; to free space, download needed files and delete transfers no longer required. Access can last 1 to 30 days. Have at most 50 unclosed, unexpired links across sends and requests combined; close an unneeded …
• Request documents through a link Request documents through a link Receive missing documents from a customer or collaborator in one place. An active Business plan is required for this activity. Ask Ion Popescu for one month's bank statement and invoices. After the first upload, check the list and reopen the request if more details are needed; files already received are retained. The recipient forgot a document? Reopen the request from its page while the link is active. If expired, create a new request. Receiving files does not mean document approva…

Instrumente · File converters

• Convert a document to another format Convert a document to another format Obtain a copy in a format suitable for reading, editing or sharing. An active Business plan is required for this activity. Conversion files are private and separate from Archive and Documents. Fluxe retains only the operation record, without filename or content. The original and downloaded copies remain on your device. A PNG image can become a PDF to send as a document. A multipage PDF can produce an image for each page. The desired format is unavailable? Choose a conversion off…

Instrumente · Legislation 2026

• Check a situation under Romanian law Check a situation under Romanian law Find a question's legal basis and retain the answer with the articles used. An active Business plan is required for this activity. The collection includes official legislation and guides downloaded in Fluxe and is checked monthly on the 25th. A guide explains a procedure and does not replace legislation. A change published between updates may be missing; check the version in force and exceptions before applying it. AI explanation is optional. Ask about copyright in Romania, read…

Instrumente · Risk analysis

• Analyse a company's financial risk …nual financial statements before choosing collaboration terms. Risk analysis, also called Risk assessment, is available with an active Billing, Professional or Business plan. Data describes the financial statement year and time the source was consulted. Missing data does not prove failure to file financial statements. Financial statements do not confirm absence of current insolvency, litigation or tax debts. Thresholds are indicative and may mean different things by sector. Bara anuală arată un scor orientativ de s…

Instrumente · Tax calculator

• Estimate taxes for your activity Estimate taxes for your activity Compare tax regimes and see tax, contributions and the remaining amount separately. An active Professional or Business plan is required for this activity. For an SRL, profit retained in the company is not personal income. The dividend comparison assumes legally distributable profit and payment in 2026. If the shareholder also receives salary or retains profit for investment, request a complete withdrawal calculation rather than relying on the generic comparison. PFA under actual inc…
• Estimate tax interest and penalties … interest and penalties See additional charges for an ANAF obligation unpaid by its deadline and the estimated total at payment date. An active Professional or Business plan is required for this activity. The calculator covers one constant central tax principal, without partial payments, suspension, instalment arrangements, insolvency or judicially established tax evasion. It does not calculate additional charges on fines or other additional charges. Accepted dates are between 2016 and 2026. Principal RON 10,000, d…
• Check CAS and CASS for annual income Check CAS and CASS for annual income Estimate contributions for self-employment, copyright and passive income using 2026 thresholds. An active Professional or Business plan is required for this activity. Mandatory CAS does not disappear if you are employed. Copyright has its own salary and pension exceptions, which do not automatically exempt PFA, rent or dividends. Contributions already withheld/paid are not deducted from the estimate. Foreign income, copyright under actual income assessment, tourist accommodation…
• Check an expense's deductibility Check an expense's deductibility Identify tax conditions and limits for 12 expense categories. An active Professional or Business plan is required for this activity. For PFA, sponsorship is non-deductible. For PFA personal pensions and insurance, the check shows the EUR 400 annual cap and conditions; a RON deduction also requires statutory conversion. For vouchers, check the specific type and beneficiary. Employee benefits have separate payroll treatment from these personal deductions. For business entertainment ex…

Seller Central · WooCommerce

• WooCommerce B2B customer data …r store to Fluxe. For daily work, choose the orders or products page or the report you need; always check the selected store and period. Atelier U2 SRL requests business terms. Compare the company name and tax identifier and check commercial approval before applying them. Company details and a contact person’s address serve different purposes. The customer has a tax ID but does not receive B2B terms. What should I check? Check identity, commercial approval and terms available in the store. A tax ID does not automat…

Seller Central · eMAG

• Importing eMAG products …ock Sending a product to eMAG You want to use a product synchronised from eMAG in Billing. Check the code and product, choose import and complete the category, business location and stock location. Confirm import after comparison; appearing in eMAG Products alone does not mean the item is already in Catalog. The product seems to have been imported twice. What should I check? Compare the code, product identity and Catalog link before another import. Check whether the records belong to different accounts or packaging…
• eMAG products …ock Sending a product to eMAG You want to use a product synchronised from eMAG in Billing. Check the code and product, choose import and complete the category, business location and stock location. Confirm import after comparison; appearing in eMAG Products alone does not mean the item is already in Catalog. The product seems to have been imported twice. What should I check? Compare the code, product identity and Catalog link before another import. Check whether the records belong to different accounts or packaging…

Declarations and reporting

• Preparing and submitting returns to ANAF …s and payments journal, Inventory register and tax records. In both cases: calculations, previous returns, submission receipts and payment evidence. Select the business and period in Accounting. In Tax profile, compare the tax ID, accounting regime, corporate or microenterprise income tax, VAT and start dates with ANAF documents. Saving a change in Fluxe does not change registered tax obligations at ANAF. Tax profile and registered obligations Upload supporting documents. For each invoice, check the issuer, recipie…
• Declaration D100 …fication and complete Accounting account, Tax treatment, Justification and Legal basis. Separately check non-deductible expenses and non-taxable income against business documents. Tax calculation In Documented tax adjustments, use Add adjustment and complete Type, Amount, Explanation and supporting document, Legal basis. Do not add an amount already treated through account classification again. For corporate income tax: taxable result = income − expenses − non-taxable income − tax deductions + non-deductible expens…
• Declaration D101 …finalises annual corporate income tax; it is not the annual return for a period taxed exclusively under the microenterprise regime. The case prepared here is a business subject to corporate income tax, with a calendar financial year and standard circumstances. For calendar financial year 2026, the deadline is 25 June 2027 under the Fiscal Code amended by OUG 8/2026. For a modified financial year and special categories, check the applicable rule. The tax profile valid throughout the interval, registered tax obligati…
• Declaration D205 …ments and obligations reported through D100. Previous D205, its submission receipt and the list of recipients to correct if filing an amended return. Check the business regime and income year. Prepare a separate recipient list by category; for dividends, separately check allocation, payment and rules for distributed but unpaid dividends. Tax profile and registered obligations Compare contracts and payments with validated documents and tax accounting records. Do not treat business receipts as individual recipients’ …
• D300 VAT return …, rate valid for the operation, exchange rate and deduction rights. Do not automatically apply the current rate to a credit note or historical operation. For a business not VAT-registered, do not delete VAT extracted from the supplier. You found an omission after filing Do not file D300 as an ordinary amended return. Establish whether it is an adjustment or clerical error. For an eligible operation, use Subsequent adjustments in the correct period with grounds and documentation; for other cases, apply the official …
• Special VAT expense report D301 …h instructions establish VAT payable through this form. The special Article 317 code is not equivalent to normal Article 316 registration and does not make the business normally VAT-registered. The general deadline is the 25th, inclusive, of the month following the tax point. For new and used means of transport acquired intra-Community and taxable in Romania, file before registration, but no later than the 25th of the month following the tax point. The Fluxe supporting file is completed in the official form. The VA…
• Recapitulative Declaration D390 VIES …, rate valid for the operation, exchange rate and deduction rights. Do not automatically apply the current rate to a credit note or historical operation. For a business not VAT-registered, do not delete VAT extracted from the supplier. You found an omission after filing Check the tax-point month and correct source details. Rebuild a complete D390 for every amended month with all correct operations, not just differences. Later adjustments are handled according to their tax points. Keep the original return and receip…
• D394 information return …t, rate valid for the operation, exchange rate and deduction rights. Do not automatically apply the current rate to a credit note or historical operation. For a business not VAT-registered, do not delete VAT extracted from the supplier. You found an omission after filing For an error in a submitted return, file a new, correctly completed D394 for the same period; it replaces the original. A late-received invoice is reported according to the receipt-period rule and does not automatically trigger amendment of the inv…
• D406 information return — SAF-T …pecified by OPANAF 1783/2021; do not assume every PFA or Fluxe user has the obligation. Periodic reporting is monthly or quarterly according to the VAT period; businesses not VAT-registered and those with half-yearly/yearly VAT periods report quarterly. The deadline is the last day of the following month. The Assets component is reported annually by the financial statement deadline, and Stock on ANAF request within the specified deadline, at least 30 calendar days from the request. The confirmed tax and accounting …
• Intrastat Statistical Declaration …ort costs, INS notification and previous declarations. Determine the obligation for each flow and starting month from annual cumulative goods values. Check the business profile and INS notification; one flow’s threshold cannot be offset against the other. Tax profile and registered obligations Check invoices in Foreign currency purchases and Foreign currency sales, but compare the period with physical goods movement. Separate services, returns, transfers and processing according to INS instructions. Foreign currenc…