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Security and communication

• Frequently asked questions … messages that still need attention in the list. Clear all dismisses all eligible notifications without changing the documents they refer to. Notifications for operations still active remain until those operations finish. Notification panel with messages and close buttons Keep notifications that still need attention in the list. Check notifications for documents, orders and operations that need attention. Resolve the issue on the page indicated by the notification. Close resolved notifications to keep the work list…

Company activity

• Documents …oid duplicate records? Compare the supplier, number, date, currency and total, then preview the originals. Keep the complete document and check approval and linked operations before removing the copy. Two files of the same invoice do not justify two purchases. Search and shortcuts Configure keyboard shortcuts Find information in your account Upload and scan Uploading supporting documents Document scanning Moderation and validation Checking extracted documents Document validation Reports Document reports
• Calendar …o review its contents without searching for it again in Archive. Check documents and due dates for a day or month Find the period's documents, check what needs attention and track outstanding invoices. Correct a document date in Calendar Compare the chosen date with the original and detected date before moving the document to another day. Check daily activity and recover a deleted document Track changes, export activity and restore documents still recoverable. You want to check what happened on a particular day. In…
• Accounting …se of deliveries with the base of EU acquisitions → 3. Verify the registration and unconfirmed sources → 4. Open the D390 control or update the enrollment when EU operations are deactivated. e-Invoices Register from Accounting with the actual page icon, issued invoices, SPV received invoices, and approval control 1. Open Operations → e-Invoices → 2. Choose the period → 3. Check received and issued invoices separately → 4. Open the exact document from the row; ANAF transmission remains in Invoicing. Bank Journal wit…
• Customers …e another company’s identity just to match the document. The partner has a new address. Does an already-issued invoice change too? Update the record for future operations and check details before the next issue. Separately check the issued document, which keeps its own details. For an invoice with incorrect details, use the correction workflow appropriate to its status. Contacts Identify the business partner and update contact details Elimină un contact fără să pierzi documentele Import contacts and export the requ…

Integrations and support

• Seller Central …on Send refund via gateway The (i) button explains exactly when the gateway should send the money and when the refund only needs to be recorded in WooCommerce. Operations needing attention Find unconfirmed operations and continue checking them in the correct store. Managing Seller Central stores Choose the store and check the connection and synchronisation before working. Searching store orders and products Find an order, product, customer or tracking number without switching stores first. eMAG Find the guide for t…

AI Assistant

• Requests and confirmations in AI Assistant …te proposal appears, “confirm” saves the note; the word is not added to its text. Accounting: prepare your operations Ask in ordinary language about the trial balance, turnover, balances, registers, customers, suppliers, inventory, or other accounting statements, and specify the period when it matters. Fluxe AI answers from the active company’s records, summarizes indicators, and displays a chart when there are at least two comparable values in the same currency or unit. Open the accounting statement from the answe…

Accounting

• Transfers between warehouses …should I check? Compare the item code, unit of measure, stock location and date, then follow movements in the item ledger. Check transfers and already-recorded operations. Do not enter an unsupported adjustment merely to obtain the expected quantity. The movement has a supporting document and can be tracked in stock and accounting. Stock inventory count Warehouses: add and edit from the form Item ledgers: checking and explaining amounts Stock situation Move 10 items from Warehouse to Store. In the transfer, check t…
• Consumption vouchers …should I check? Compare the item code, unit of measure, stock location and date, then follow movements in the item ledger. Check transfers and already-recorded operations. Do not enter an unsupported adjustment merely to obtain the expected quantity. The movement has a supporting document and can be tracked in stock and accounting. Production: consumption and finished goods Consumptions Overview: checking and explaining amounts Production Overview: checking and explaining amounts You use 4 units of material for int…
• Disassemblies …e should I check? Compare the item code, unit of measure, stock location and date, then follow movements in the item ledger. Check transfers and already-recorded operations. Do not enter an unsupported adjustment merely to obtain the expected quantity. The movement has a supporting document and can be tracked in stock and accounting. An assembly is dismantled into two recoverable components. Identify the outgoing asset and each incoming component, then check quantities and the documented allocation of value. A reco…
• Special operations Special operations In “Special stock operations”, check the documents and stock movement before confirming their accounting effect. Supported receipt Receipt value = quantity × verified unit cost. New quantity balance = old quantity balance + quantity. New value balance = old value balance + receipt value. Use the supporting document and do not duplicate the movement from an invoice or note. Issue and correction On issue, issue value = quantity × Weighted average cost (CMP); when issuing the entire balance, the exa…
• Stock reduction adjustments …should I check? Compare the item code, unit of measure, stock location and date, then follow movements in the item ledger. Check transfers and already-recorded operations. Do not enter an unsupported adjustment merely to obtain the expected quantity. The movement has a supporting document and can be tracked in stock and accounting. The quantity is correct, but the issue valuation needs a supported correction. Compare the documents and valuation method, prepare the adjustment and check its impact in the item ledger.…
• Stock inventory count …should I check? Compare the item code, unit of measure, stock location and date, then follow movements in the item ledger. Check transfers and already-recorded operations. Do not enter an unsupported adjustment merely to obtain the expected quantity. The movement has a supporting document and can be tracked in stock and accounting. Transfers between warehouses Warehouses: add and edit from the form Item ledgers: checking and explaining amounts Stock situation The item ledger shows 12 units, while the physical count…
• Issuance of inventory items for use …before confirming their accounting effect. Location and person using the asset In Movement history, search for the item, document, location or reason and check operations already confirmed. Add movement records commissioning, transfer, return to the warehouse or disposal. Compare the date, destination and custodian with the supporting document before confirming. Correcting a confirmed movement Edit adds a corrective item linked to the selected movement without rewriting the original. Delete adds a reversal and rest…
• Production: consumption and finished goods …should I check? Compare the item code, unit of measure, stock location and date, then follow movements in the item ledger. Check transfers and already-recorded operations. Do not enter an unsupported adjustment merely to obtain the expected quantity. The movement has a supporting document and can be tracked in stock and accounting. Consumption vouchers Consumptions Overview: checking and explaining amounts Production Overview: checking and explaining amounts You produce 10 finished units using eligible materials co…
• Single-entry transaction list … and period and use the available correction action. Check versions, issued documents and posted entries before repeating generation or confirmation. I see two operations with the same amount. Can I remove one? Compare each entry’s source document, date, direction and purpose. Two equal amounts may represent distinct operations or a correction. Open the source and check links before cancelling or removing anything. The transaction can be traced to its document and result in the related records. With single-entry bo…
• Branches …ing historical documents. The company has a registered office and a business location. Check each record’s name and address, and choose the actual location for operations. A new location in Catalog does not itself fulfil the company’s registration formalities.
• Cost centers: recording and allocation … or parent. Check whether the center already has allocations. To preserve history, correct only its name or create a justified new center and use it for future operations. A result or allocation is incorrect. First check the document and amount to allocate. If the source is correct, open “Allocations”, choose “Correct” for the confirmed allocation and check centres and amounts before “Confirm corrective version”. For a reversed entry, the original allocation remains in its period's history; allocate the correction …
• Profit centers: recording and allocation … or parent. Check whether the center already has allocations. To preserve history, correct only its name or create a justified new center and use it for future operations. A result or allocation is incorrect. First check the document and amount to allocate. If the source is correct, open “Allocations”, choose “Correct” for the confirmed allocation and check centres and amounts before “Confirm corrective version”. For a reversed entry, the original allocation remains in its period's history; allocate the correction …
• Receipts and payments journal for single-entry bookkeeping …ransaction list’, check the receipt or payment date, direction, amount and document. Separate transfers between own accounts from business income and expenses. Operations list Compare register rows with bank and cash records. An unpaid issued or received invoice must not be confused with an actual movement of money. For tax computation, check each expense's deductibility and supporting evidence, depreciation and amounts that are not taxable income. Continue to the Single Tax Return and check the official form. Sing…
• The accountant's page The accountant's page Organise the period's checks for a company using double-entry bookkeeping and open the documents requiring attention. Quick check and open tasks Check the company and interval, then compare Quick check with To do now. Open the indicated task and resolve the document or record at its source. Return to this page to check whether any items still need clarification. Period status Compare bank and cash inflows and outflows with supporting documents and substantiated balances. Uncovered differences …
• Accountants …ns. Collaborator permissions Search for the accountant by name or email and check access status. View only allows consultation; View and edit allows authorised operations in the selected applications. Open Permitted applications and grant only the access needed for the engagement. Changing and withdrawing access Check the identity before saving different permissions. For an editing request, Accept or Decline refers to the accountant on that row. Withdraw access ends the collaborator's access to the company; company…

Billing

• Issued documents … you can compare them with the displayed document. From Menu, open Document details, print, share or download the document. For receipts, corrections and other operations, use actions available in the document list or page. Share opens your device’s options; Download saves the PDF separately. With Signing access, Sign and Request signature are available for all document types, including delivery notes, goods receipt notes (NIR), consumption notes, receipts and payments. Sign opens the selected document to add your …
• Collections and receipts …ed a receipt twice. What should I check before correcting? Compare receipt documents with the statement or cash evidence and identify invoice allocations. Check for two operations for the same payment and use the available correction. Review invoice balances afterwards; do not offset the mistake with another fictitious receipt.
• Customers in Billing …odificarea datelor clientului nu rescrie facturile emise. The partner has a new address. Does an already-issued invoice change too? Update the record for future operations and check details before the next issue. Separately check the issued document, which keeps its own details. For an invoice with incorrect details, use the correction workflow appropriate to its status. Saving and checking customer details În Nomenclator → Clienți, caută după nume sau CUI/CNP. Folosește Adaugă client pentru o înregistrare nouă sau…

Calendar

• Check documents and due dates for a day or month …y and Agenda are separate so you can consult needed information without losing the selected period. Month shows documents grouped by day; Activity always shows operations and sign-ins for the selected day, including with Month documents. Document date may differ from upload, change or due date. To review narrows the period's documents to those requiring data checks. Not sent to SPV tracks invoice submission, while Overdue and Due today open due dates relative to the current day. Data approval does not prove SPV sub…
• Check daily activity and recover a deleted document Check daily activity and recover a deleted document Track changes, export activity and restore documents still recoverable. Account activity Activity shows operations on the selected day in both Day and Month modes. Relevant activity prioritises operations useful for review; All actions includes the full day's history. For document corrections, compare Before and After values. Sign-ins appear separately and can be viewed on request. Repeated downloads and updates may be grouped. Expand the group to check each opera…

Customers

• Identify the business partner and update contact details … the record. Before issuing a new document, recheck the business partner and details transferred to the form. The correct business partner can be used in future operations while preserving existing document history. Two companies have almost the same name. Compare tax identifiers, addresses and documents. Do not change one company's identity into the other's or create another record without checking existing origins. I changed the address, but the old invoice shows the previous address. Issued documents retain deta…

Documents

• Uploading supporting documents …duplicate records? Compare the supplier, number, date, currency and total, then preview the originals. Keep the complete document and check approval and linked operations before removing the copy. Two files of the same invoice do not justify two purchases.
• Document scanning …duplicate records? Compare the supplier, number, date, currency and total, then preview the originals. Keep the complete document and check approval and linked operations before removing the copy. Two files of the same invoice do not justify two purchases.
• Find information in your account …ument. Use the review action when the document needs corrections, or open the issued document in its application. Download and print are directly available; other operations are in More actions. Check the document and recipient before signing or sending, and the original before moving a copy to trash. In Related documents, follow an invoice and its credit note, an invoice and its associated payment received, a paid pro forma invoice and its associated tax invoice, or a source document and signed copy. The list appe…
• Checking extracted documents …oid duplicate records? Compare the supplier, number, date, currency and total, then preview the originals. Keep the complete document and check approval and linked operations before removing the copy. Two files of the same invoice do not justify two purchases.
• Document reports …d period. Shows documents awaiting review and, separately, Billing indicators. In Validation · all periods, To validate opens unvalidated documents, while Needs attention narrows to those with missing information, warnings or unfinished processing. Needs attention is included in To validate; do not add the values. Billing indicators use the selected period and do not automatically include every uploaded file. Then choose the appropriate financial report. In All report data, search displayed values, sort from header…
• Document validation … If you disabled mandatory moderation in Your company, available details may be used before approval; documents still need checking. Only eligible documents and operations are used for accounting records; validating a contract or other supporting document does not create a journal entry. Uploading supporting documents Document scanning Checking extracted documents You have an unvalidated August invoice and September receipt. Document validation can show both, regardless of the selected accounting month. Check each …

Seller Central

• Operations needing attention Operations needing attention Find unconfirmed operations and continue checking them in the correct store. In Seller Central, open Needs attention. Compare the store, record and date; unconfirmed results appear first. The Module filter narrows the list to eMAG or WooCommerce. Open the operation and check the result on the module's page. A submission with an unconfirmed result may already have been applied in the store; check the status before submitting again. For example, order 784 has an unconfirmed result at Atel…
• Managing Seller Central stores …h module, check the connection, invoicing rules and first import result. For existing stores, compare the connection status, last synchronisation and number of operations needing attention. A connection that has been created but not checked does not confirm data retrieval. For example, Atelier U2 has an eMAG store and a WooCommerce store. Choose Connection for the required store and check its rules. Enable shared stock only after precisely matching products with the Fluxe product catalogue. The store is connected, …
• Searching store orders and products …ară modulul și numele magazinului afișate lângă rezultat, apoi deschide înregistrarea exactă înainte de modificări. Același cod nu identifică singur magazinul. Operations needing attention Managing Seller Central stores
• eMAG …ronisation. Activating access does not itself load every order and product. For a missing operation, check store features before another payment or connection. Operations Importing eMAG products Generating an eMAG shipping label Sending a product to eMAG Checking an eMAG price schedule Checking an eMAG pricing rule Analysis Checking eMAG actual profit Tools eMAG calculators eMAG profit calculator eMAG supplier product lists Analyzing products from eMAG links eMAG product ranking Checking eMAG product listings eMAG …

Instrumente · Document templates

• Creating and tracking documents …ation or resignation terms. For simply bringing parties together, use Brokerage agreement; for an agent's activity, use Agency agreement. For a contractual joint venture, identify operations, contributions, property and the party keeping records. Complete shares so the total is 100%. Joint operation result = related income − related expenses, in RON; participant's share = result × participation percentage ÷ 100. The result may be profit or loss. Do not set a guaranteed minimum benefit. Check third-party contracts s…

Seller Central · WooCommerce

• WooCommerce overview and synchronisation WooCommerce overview and synchronisation Track the store's latest update and check differences before continuing operations. Prepare the order, product or other permitted operation's details before sending them to the store. Check each line and confirm the data you are sending. Fetch the store's orders, products and customers. Progress and any errors appear in Settings → Synchronisations. Explicitly choose the version kept when Fluxe and WooCommerce have modified the same resource. Keep WooCommerce overwrites the l…
• Organising WooCommerce orders Organising WooCommerce orders Prioritise order preparation, track deadlines and assign work. Select the store and open Orders → Order operations. Filter by preparation, priority, assignee, label or blocker. Overdue only helps you find orders that need attention. From the order menu, choose Preparation and history. Enter the assignee, priority, deadline in the store's time zone and, if applicable, the blocker reason. Save the preparation details; history retains the changes. For multiple orders, select the rows and …
• WooCommerce customer subscriptions …ng its status. This is separate from the company’s Fluxe subscription. Nu pot schimba starea abonamentului clientului. Ce verific? Review the current status and operations supported by the store connection. Check detected features and WooCommerce data before retrying. Do not assume every subscription type supports the same operation. The rule is active but did not apply to the order. What should I check? Compare the period, conditions, customer and order products with the available store rule. Check its result and …
• WooCommerce brands …ntical brands. What should I check before correcting? Compare the actual identity and products linked to each record. Correct the name or links using available operations and check the store result. Do not delete a used record without checking products. The name resembles an existing record. Should I create another? Search and compare identification and records already used by products or customers. Confirm whether it is the same record or a distinct one before creating. Check links before deleting; a similar name …
• Tracking WooCommerce syncs Tracking WooCommerce syncs Check which updates have completed and which differences need clarification. Select the store and review operations by status and time. Open the operation to identify the product, order or customer concerned. For a conflict, compare the Fluxe version with the WooCommerce version before choosing. For a submission with an unclear outcome, check the store before retrying to avoid duplicating its effect. WooCommerce Find the guide for each WooCommerce page, from connecting the store to orders…
• Checking the WooCommerce connection …tions, open the store details. Compare the status, expiry date, and store and plugin versions before continuing the sync. Check Detected store features for the operations available through the connection. After a change in the store, run the test to check the connection again. WooCommerce Find the guide for each WooCommerce page, from connecting the store to orders, catalog, stock and reports. Start with the WooCommerce connection to connect your store to Fluxe. For daily work, choose the orders or products page or…
• Testing the WooCommerce connection …feature is missing from the store. How do I check it? Review Features detected in store and the plugin version, then run the test after store changes. Use only operations available to the connection. For a missing feature, describe it and the check result in Support without the connection secret. The connection test succeeds. Does that mean all data is synchronised? The test checks connection access at that moment. Separately review synchronisation results and retrieved order or product data. After changing the key…
• Disconnecting a WooCommerce store …sconnect the store and retain its data for reference. In Connections, check the store and open Disconnect store. Confirm disconnection only after reviewing the operations you still need to complete. Data imported into Fluxe remains available until permanently deleted. To remove it, use the separate deletion page for the disconnected connection. WooCommerce Find the guide for each WooCommerce page, from connecting the store to orders, catalog, stock and reports. Start with the WooCommerce connection to connect your …

Seller Central · eMAG

• eMAG connection …ransmission is only for the same Fluxe item link, never just by name or SKU. Repeat verification of the already saved connection, without initiating commercial operations. The status and time of the last check are updated. Stop synchronizations and delete the saved API password, preserving operational and tax history. The connection becomes disconnected and can only be deleted through a separate action. Remove a connection that has already been disconnected. The connection is lost; if there are linked tax records, …
• eMAG syncs …e and status. Compare the product and confirmed values with the request, then check the eMAG offer. Successful retrieval and writing to the store are different operations. Synchronisation is unclear or in progress. Should I start it again? Check the operation details and current eMAG status. Wait or clarify the result before retrying, particularly for writes. Repeating an operation must not replace checking its existing effect. The message or notification is read. Is the operation resolved? Open the related order, …

Declarations and reporting

• Preparing and submitting returns to ANAF … form You do not know which returns apply Compare registered tax obligations with actual activity and change dates. Separately check withholding-tax income, EU operations, VAT deregistration, employees and statistical obligations; confirm classification with the person responsible for accounting. Tax profile and registered obligations Tax obligations and returns Documentele sunt validate, dar sumele lipsesc Check the same business and period, document date and tax point. For double-entry bookkeeping, also check the…
• Declaration D100 …, check the tax classification of accounts 6588 and 7588. Fluxe does not assume their treatment automatically, especially when the same accounts also contain other operations. For payment, follow Calculated due date: when the deadline falls on a non-working day, the displayed date accounts for the legal extension. The code in the return identifies the tax liability and does not replace the Treasury account used for payment. History preserves versions prepared in Fluxe, not evidence of submission. For tax obligation…
• D300 VAT return …ally registered for VAT under Article 316 for the applicable tax period. The general deadline is the 25th, inclusive, of the following month; file even without operations. No operations does not mean all fields are zero: check carried-forward balances and adjustments. D300 is not filed as an ordinary amended VAT return. Errors are handled through adjustment rows according to their nature or through the procedure for correcting clerical errors. The VAT registration decision, registered tax obligations, VAT period an…
• Special VAT expense report D301 …ild the file of special VAT transactions and check the tax point, exchange rate and legal basis before completing the official form. D301 concerns only special operations for which instructions establish VAT payable through this form. The special Article 317 code is not equivalent to normal Article 316 registration and does not make the business normally VAT-registered. The general deadline is the 25th, inclusive, of the month following the tax point. For new and used means of transport acquired intra-Community and…
• Recapitulative Declaration D390 VIES …a-Community transactions by partner and VAT number, reconcile them with D300 and finalize the declaration in the ANAF application. D390 reports intra-Community operations under Article 325. File monthly by the 25th, inclusive, of the month following the tax point, only for months with reportable operations, even if D300 is quarterly. Separately identify supplies and acquisitions of goods, and supplies and acquisitions of services. Check VAT code validity and operation documents; a VIES result alone does not justify…
• D394 information return …estic supplies and purchases, plus reverse-charge purchases under Article 331 within the verified subset, before the informative return. D394 concerns domestic operations specified in its instructions and is filed for the VAT reporting period, including when no operations exist. The deadline is the 30th, inclusive, of the following month, and for January the last day of February, subject to legal deadline rules. Check documents received in the reported period and partner classification. D394 replaces neither D300 n…
• Special VAT return D398 — OSS and IOSS …en finalise and submit the return in the ANAF application. D398 is used only for the OSS/IOSS special regime in which the person is registered and for eligible operations. EU and non-EU OSS are quarterly, IOSS monthly; the deadline is the end of the month following the period and does not move for weekends or holidays. While registered in the regime, also file a return with no operations as required by OSS instructions. Do not include intra-Community B2B sales simply because the partner is in the EU. Identify the m…
• Intrastat Statistical Declaration …mass, quantity and value. Use CN 2026; do not copy last year’s code without checking. Open this return’s form Reconcile with logistics documents and D390 goods operations. Explain period and value differences rather than forcing identical totals. Complete/import into the INS 2026 app, validate and submit required flows. D390 Open this return’s form The CN code or net mass is missing Request information from the warehouse/supplier and classify according to goods characteristics. Do not use a generic code or the invo…