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Security and communication

• Frequently asked questions …atement or the issuer's IBAN from an invoice issued by your company. Verify that it belongs to the company and confirm with Add this IBAN; counterparty accounts from transactions are not suggested. If you already have saved accounts, the company IBAN extracted from the document must match one of them; otherwise, the document remains available for review. To enter an account manually, choose Add IBAN and Save IBAN in the form; the currency is required. Enable On invoice only for accounts that should be shared with c…

Company activity

• Calendar 3 Calendar Calendar Track documents and transactions by day, and check what still needs completing in the selected period. from-rose-500 to-orange-500 admin.apps.show Day, week, month and year views Timeline for documents Upload directly on the selected day Quick signals for SPVs and shortfalls Calendar Calendar groups documents by their dates. In Day mode, find documents at the top, followed by account activity and that day’s sign-ins. In Month mode, documents are grouped by day. View a day's documents and activit…
• Accounting …ve the documents to be verified → Read the indicators → Open the period or export the same interval for SAGA. Bank reconciliation with coverage status, totals by currency and allocations for a transaction Verify coverage → Restrict transactions → Open the row → Confirm, reject, or manually allocate after verification. Bank reconciliation with the parent transaction highlighted, the blue separator, and child tables for context, allocations, and suggestions 1. Click Select on the transaction → 2. Check the context be…

AI Assistant

• Requests and confirmations in AI Assistant …ning the premium bicycle and the amount of RON 1,500” or “Which documents do we have with Companie U2 SRL?”. To check money movements with a partner, ask “Show transactions with Companie U2 SRL from the last three months” or “Have I paid Companie U2 SRL?”. You receive entries from uploaded statements and the cash register, showing the date, beneficiary, description, amount and check status. Without a date range, search uses the entire available history; continue with “What about September?” or “What about receipts?…

Accounting

• Validating documents before accounting recognition …counting regime. Upload the complete, legible document with all pages. For a statement, select the corresponding document type so you can also check individual transactions. Upload documents From the + menu, open Document validation. The list contains unvalidated documents from every month, separately from the selected accounting period. Choose Moderate and compare the extracted data with the original: issuer, recipient, tax identification, number, date, currency, line items, taxable amount, VAT, and total. For an …
• Bank reconciliation: allocating statement movements …steps applicable to the company's legal form and accounting regime. Upload the statement and check the recognized bank, account, currency, period, balances and transactions before approval. Upload bank statement bank_statement Document validation Open ‘Bank reconciliation’ and select the transaction. Compare the receipt or payment with the statement, then check suggested documents and each document's unallocated balance. For a correct suggestion, check the allocated amount and confirm. Reject an incorrect suggestio…
• Accounting analyses …rm the document only after checking it. Viewing the analysis does not approve documents or post journal entries. Control by periods Compare the document count, transactions read from statements and allocated amounts. Unreconciled amount for a transaction = maximum(0, transaction amount − confirmed allocations). Track values in different currencies separately. For a RON 1,000 payment with confirmed allocations of RON 750, RON 250 remains to review. Open the period or Bank reconciliation and identify the document for…
• Tax profile: establish obligations before recording transactions Tax profile: establish obligations before recording transactions Compare company details with the tax registration record and retain each regime's effective date. Check the company's legal form and tax regime, enter its tax obligations and their effective periods, then confirm the details. Selecting a profile does not save it automatically. Review the details before confirming and consult the history to track a change. Updating Fluxe does not submit the change to ANAF. Accounting Law No. 82/1991 — supporting docume…
• Importing and exporting accounting data …s is available only for double-entry accounting. Check documents and tax classifications before exporting, including the codes and treatment of intra-community transactions. Blocked or unconfirmed items are excluded from the file; complete them on the source page and check again. Download the XML for the required dataset or use Download ZIP package for all datasets containing items. Read the instructions and summary, then import the files in the appropriate SAGA screens. Downloading does not send data to SAGA or AN…
• Check supporting documents for bank transactions Check supporting documents for bank transactions Find statement transactions that still need a supporting document. Accounting Law No. 82/1991 — supporting documents and accounting registers OMFP No. 2.634/2015 — financial and accounting document rules 10 September 2026 The period’s bank statements and supporting documents uploaded or issued in Fluxe. Check the active company, period and editing permission before any confirmation. Follow only steps applicable to the company's legal form and accounting regime. In Ac…
• Accounting onboarding and takeover …ls do not prove correct allocation; correct the opening entry using the detailed statement. A document appears in both transferred opening balances and current transactions. Check the cut-off date and whether the document is already recorded. Remove duplication by correcting the draft or using a supported reversal if posted. The company’s current situation differs from the month being checked. Which should I use? Compare effective dates in company documents with the transaction period. A regime or registration chan…
• Accounting periods: opening and locking … period before preparing records and declarations. Entry dates are governed by verified accounting periods. Tax profile: establish obligations before recording transactions Accounting onboarding and takeover Month-end closing before returns You need to post an entry dated 30 September. Check that the date falls within an open period that does not overlap another. Before locking the month, check drafts, bank records, stock and the trial balance. Do not move the entry to October merely to bypass a closed period.
• Accounting mappings: accounts used for drafts … company's legal form and accounting regime. Check the company's accounts and subsidiary accounts first. Do not use the same mapping for economically different transactions merely because their documents look similar. Chart of accounts Open ‘Accounting mappings’. For each source used, check debit, credit and the rule's effective date. Confirm accounts based on accounting policies. Prepare a draft from an actual document for the period and compare accounts, amount, currency and VAT with the supported transaction. Dr…
• From supporting document to draft journal entry …confirmation. Follow only steps applicable to the company's legal form and accounting regime. Select the company and period and check source approval. For bank transactions, first confirm allocation to the document. Document validation Bank reconciliation Under ‘Sources for drafts’, find the source and compare role, date, amount, currency, partner and VAT treatment. Open the document if there is a difference. Use the preparation action available for that source, review the proposal and confirm the draft only if it …
• Correcting posted entries through reversal …ed filing or adjustment required by ANAF. The reversal action is unavailable. Check permissions, entry status, any prior reversal and the selected period. Some transactions require correction at source; follow that workflow without deleting the original entry. The entry is balanced, but the amount is in the wrong account. How should I check? Compare the supporting document, partner and debit and credit accounts, including subaccounts. Debit-credit equality checks balance rather than classification. Correct a draft …
• Fixed assets …recognition’. Link supporting documents, prepare the disposal and check the entry separately. On sale, invoice reconciliation and asset derecognition are distinct transactions. For a PFA using single-entry bookkeeping, track value and tax depreciation in the fixed asset register. Check deductibility in the tax records; do not apply double-entry journals. Scheduled depreciation does not appear in the trial balance. Check whether the monthly entry was generated and posted. Do not record another expense merely because…
• Month-end closing before returns …al open the corresponding records. Finalize the month's documents and allocations. Check that all correct drafts are posted and identify any missing period-end transactions. Document validation Draft notes ciorne Compare bank and cash balances with documents, customers and suppliers with subsidiary ledgers, stock with movements and fixed assets with asset records. Explain differences before closing. Trial balance Under ‘Depreciation due’, check assets, month and amount. Confirm instalments and accounts, then use ‘G…
• RON bank journal …ng movements with the register. If the statement is still under review, return to the existing document and complete the details. Do not upload a copy to force transactions to appear; you may duplicate the sources. Accounting Law No. 82/1991 — supporting documents and accounting registers OMFP No. 2.634/2015 — financial and accounting document rules 10 September 2026 The complete account statement, including opening and closing balances. Supporting documents for each transaction. Check the active company, period an…
• RON cash book …currencies together or record a second transaction for cash already taken from the document. Check the accounting balance in RON separately for foreign currency transactions. Accounting Law No. 82/1991 — supporting documents and accounting registers OMFP No. 2.634/2015 — financial and accounting document rules 10 September 2026 Receipts, cash receipt or payment vouchers and supporting documents. The previous cash balance and verification of cash on hand. Check the active company, period and editing permission befor…
• Foreign currency bank journal …ng movements with the register. If the statement is still under review, return to the existing document and complete the details. Do not upload a copy to force transactions to appear; you may duplicate the sources. Accounting Law No. 82/1991 — supporting documents and accounting registers OMFP No. 2.634/2015 — financial and accounting document rules 10 September 2026 The complete account statement, including opening and closing balances. Supporting documents for each transaction. Check the active company, period an…
• Foreign currency cash book …currencies together or record a second transaction for cash already taken from the document. Check the accounting balance in RON separately for foreign currency transactions. Accounting Law No. 82/1991 — supporting documents and accounting registers OMFP No. 2.634/2015 — financial and accounting document rules 10 September 2026 Receipts, cash receipt or payment vouchers and supporting documents. The previous cash balance and verification of cash on hand. Check the active company, period and editing permission befor…
• Disassemblies …esulting items and allocated values with supporting documents. Check that value is conserved between the disassembled item and resulting items. Correct confirmed transactions by reversal while retaining the original. After confirmation, compare the movement in the item record with the stock position. In double-entry accounting, check the journal entry and its posting separately. Item ledgers Stock situation Draft notes ciorne The quantity or value does not match the documents. Check the date, warehouse, unit of mea…
• Tax calculation: the tax base and tax due …7 accounts’, use ‘Add classification’. Complete ‘Account’, ‘Tax treatment’, ‘Justification’ and ‘Legal basis’. Confirm only treatment appropriate to actual account transactions and the selected period. Under ‘Documented tax adjustments’, use ‘Add adjustment’ when needed. Enter type, amount, explanation with its supporting document and legal basis. Ensure the same adjustment is not included twice through accounts and a separate amount. Check ‘Account turnover and treatments used’, the tax base, computation in bani a…
• Purchase journal: checking deductible VAT …ot automatically fully deductible. Entries in RON For each line, check the tax point date, base, rate, VAT amount and confirmed treatment. For foreign-currency transactions, check the tax exchange rate and equivalent in lei. In double-entry bookkeeping, compare journals with posted entries and VAT accounts. In single-entry bookkeeping, compare them with confirmed documents and tax treatments without requiring double-entry accounts. Continue to D300 and check the rows carrying the transactions. For reportable EU or …
• Sales journal: checking output VAT …ct the period for which you are preparing the VAT return. Fiscal profile Compare issued invoices with the sales register and identify advances, corrections and transactions requiring special treatment. Outgoing in RON For each line, check the tax point date, base, rate, VAT amount and confirmed treatment. For foreign-currency transactions, check the tax exchange rate and equivalent in lei. In double-entry bookkeeping, compare journals with posted entries and VAT accounts. In single-entry bookkeeping, compare them w…
• e-VAT: checking differences against company records …h D300 and the journals for the same period. D300 Purchase journal Sales journal For each difference, identify the documents, tax point period, corrections and transactions explaining the amount. Do not automatically record an unsupported total in accounting. If a correction or response is required, follow the official document's procedure and retain the computation, documents and evidence of communication. Totals differ although the invoices appear complete. Check tax points, transactions reported in different per…
• Agents: add and edit from the form … regime. Open “Agents” for the active company and search for the existing record before adding a new entry. Compare agent identity, status and association with transactions with the documents. For an existing item, select the row and choose “Edit row details” in its details and options window, then correct only information you can justify in the form. Calculated values and historical links remain available for checking only. Check the responsible person on the actual document. Linking an agent helps commercial trac…
• Items: controlled addition and editing …form and try again. The other items are not affected. After confirmation, review the saved values and continue to Item sheets to control how the item is used in transactions. Separate products from services and check the unit of measure before the first movement. Item ledgers You opened the wrong item or no longer want to apply the change. Close the form or use “Cancel”. Values already saved in the catalog remain unchanged. There are two similar Catalog records. How should I choose? Compare identification and detai…
• Cost centers: recording and allocation …emove a used record merely to hide a duplicate. The center catalog is saved through a controlled process, while allocations and results remain traceable to the transactions that produced them. You want to track Warehouse and Office expenses separately. Define the cost centres and check the allocation of a supported RON 1,000 expense: RON 600 to Warehouse and RON 400 to Office. The allocated total must remain RON 1,000; correct calculated results at the allocation source.
• Profit centers: recording and allocation …emove a used record merely to hide a duplicate. The center catalog is saved through a controlled process, while allocations and results remain traceable to the transactions that produced them. Compare Store activity with Services. Keep separate centres and check that each centre’s linked income and costs are complete for the same period. Do not allocate all company income to both centres, which would double the comparison.
• Receipts and payments journal for single-entry bookkeeping … — single-entry bookkeeping 10 September 2026 Statements, receipts and other evidence of collection or payment. Invoices and documents supporting the nature of transactions. Check the active company, period and editing permission before any confirmation. Follow only steps applicable to the company's legal form and accounting regime. Check the single-entry regime and year being tracked. Prepare documents for all bank accounts and cash registers used for the business. Fiscal profile Under ‘Transaction list’, check th…
• Checking the ledger before recording and reporting …upporting documents and accounting registers OMFP No. 2.634/2015 — financial and accounting document rules 10 September 2026 The period's documents and list of transactions to finalize. Check the active company, period and editing permission before any confirmation. Follow only steps applicable to the company's legal form and accounting regime. Open ‘Control’ in the General Journal and check periods, mappings and entries for the active company. Check accounting periods and rules before preparing sources. Accounting…
• Document type mappings …ument type, direction, currency and treatment used in the exchange file with the documents before confirming. Check invoices, delivery notes, till receipts and transactions with distinct VAT treatment separately. The file code must represent the actual document. After confirmation, check the resulting document or export. For incorrect identification, use the available correction and retain confirmation history. Data transfer accounting The confirmed selection does not match the source. Check the document and correc…
• Accounting Home …mparing two totals. In To resolve, open the outstanding task to continue the review. Documents requiring review are tracked across all periods; drafts and bank transactions use the selected period. Bank separates transactions without documents, those partially covered and suggestions awaiting confirmation. The same transaction may need both additional coverage and confirmation of a suggestion; do not add these counts together as a total of distinct transactions. On first use, complete onboarding using the company's…
• Accounting period review Accounting period review Review a period's documents, bank transactions and warnings together and prepare the files needed for handover. Opening the period In Analyses, find and open the desired interval in Review by period. Check the period title and the values in Period review: selected documents, supporting documents, statement transactions and items requiring review. Warnings and supporting documents Resolve warnings first, then find the document in the table and open the original. Confirm details only after co…
• The accountant's page …journal and post it only after reviewing the accounts, date and amounts. Recent documents and SAGA transfer Recent activity provides the period's documents and transactions. For detailed analysis, continue in Analyses and the accounting registers. In the SAGA transfer, check the dataset, interval and items requiring completion. Download XML only after checking it and verify its import into the receiving application; downloading does not mean that application has received the data. The page is unavailable for the co…
• Reports — Tax compliance Reports — Tax compliance Compare confirmed VAT and transactions whose tax treatment still requires review. Confirmed VAT and pending amounts Current VAT difference = Confirmed output VAT − Confirmed deductible input VAT. VAT awaiting treatment is not automatically included in deductible input VAT. The current difference is not the final D300 return. Check carried-forward balances, adjustments and reconciliations separately. A received document with VAT may require confirmation of chargeability, deductibility and th…
• Sources of the tax compliance report …nt Compare the invoice and transaction type with the company's tax registration for that period. Check chargeability and the exchange rate for foreign currency transactions. Correct and confirm the document's classification on its dedicated page, then return to the report. For example, pending VAT of RON 210 remains separate until its treatment is confirmed. Do not subtract it from the current difference merely because it appears on the invoice. The document is approved, but VAT remains pending. Document approval a…
• Cost centers — Interval control …its value. Value coverage = round((reconciled value ÷ eligible value) × 100). If the eligible value is zero, the page displays 100%; this does not prove that any transactions have been recorded. Amounts remaining to allocate For RON 10,000 eligible and RON 7,500 reconciled, coverage is 75%. Open Allocations and check the remaining lines. Allocation to centres does not change the financial entry or by itself confirm the accounts are correct. Check lines to allocate Check lines to allocate distributii Coverage is 100…
• Profit centers — Interval control …its value. Value coverage = round((reconciled value ÷ eligible value) × 100). If the eligible value is zero, the page displays 100%; this does not prove that any transactions have been recorded. Amounts remaining to allocate For RON 10,000 eligible and RON 7,500 reconciled, coverage is 75%. Open Allocations and check the remaining lines. Allocation to centres does not change the financial entry or by itself confirm the accounts are correct. Check lines to allocate Check lines to allocate distributii Coverage is 100…

Billing

• Billing reports …document amounts recorded in RON during the selected period. Receipt and payment difference = Recorded receipts − Recorded payments, in RON. Separately check actual transactions, statements and bank and cash balances before deciding how much you can pay. Recorded receipts / sales = Recorded receipts ÷ Sales × 100, as a percentage, for RON values in the selected period. The percentage may exceed 100% when collecting invoices from other periods. If sales are zero or negative, no percentage is calculated. Document rep…

Customers

• Check a customer's documents and sales …preting amounts. In the Customers tab, view statistics and choose a product or service from the chart to see line items forming the amount. Compare documents and transactions in the same currency. Open the invoice, credit note or receipt explaining a difference. Use Download customer statement and choose the period. Check interval, document types and transaction currencies in the PDF before sending. Pe telefon, deschide Aplicații → Clienți, intră în fișa partenerului și alege Fișă PDF. Selectează intervalul sau Toa…

Documents

• Find information in your account …seria și numărul. Open preview to compare the original with the issuer, recipient, series, number, dates and available totals. For invoice line items or statement transactions, open Document details. Previous and Next retain the filtered list's order and continue onto the next page; the indicator shows the document's position in the results. You can check several originals without closing preview. Viewing does not approve details or change the document. Use the review action when the document needs corrections, or …
• Document validation …omplete summary lets you review the document details, parties, number and date, line items, totals, and VAT where applicable. For bank statements, also compare transactions and balances with the original. Data in Validation is read-only; corrections are made through Moderate. The direction of funds shows the effect on your company. An issued invoice indicates money to be collected, while a received invoice indicates money to be paid; these are expected amounts and do not by themselves confirm payment. On a bank sta…

Declarations and reporting

• Preparing and submitting returns to ANAF …55(2) of the Tax Procedure Code. D390 retains the deadline of the 25th of the following month, extended to the first working day where applicable. For November transactions, the deadline is 29 December 2025 and 28 December 2026 respectively. The special 21 December rule does not apply to this information return. Choose the company and period, then check form applicability and the tracked deadline. Compare identification details, tax registration profile, tax period and opening balances with the taxpayer's documents…
• D300 VAT return …a tax point date different from the invoice date keep generation blocked until correctly addressed. For later adjustments, the list accepts only normal domestic transactions in RON at 21% or 11%. Reverse charge, cash accounting for VAT, exchange differences, Article 287 adjustments, the Article 315^1 scheme, historical rates, mixed-sign values and partial deduction are checked separately. Fluxe verifies that the local XML and attached evidence remain unchanged, but the receipt's authenticity and acceptance are conf…
• Special VAT expense report D301 Special VAT expense report D301 Build the file of special VAT transactions and check the tax point, exchange rate and legal basis before completing the official form. D301 concerns only special operations for which instructions establish VAT payable through this form. The special Article 317 code is not equivalent to normal Article 316 registration and does not make the business normally VAT-registered. The general deadline is the 25th, inclusive, of the month following the tax point. For new and used means of tran…
• Recapitulative Declaration D390 VIES Recapitulative Declaration D390 VIES Review intra-Community transactions by partner and VAT number, reconcile them with D300 and finalize the declaration in the ANAF application. D390 reports intra-Community operations under Article 325. File monthly by the 25th, inclusive, of the month following the tax point, only for months with reportable operations, even if D300 is quarterly. Separately identify supplies and acquisitions of goods, and supplies and acquisitions of services. Check VAT code validity and operation…
• Special VAT return D398 — OSS and IOSS Special VAT return D398 — OSS and IOSS Prepare transactions and corrections in euros for the selected special scheme, then finalise and submit the return in the ANAF application. D398 is used only for the OSS/IOSS special regime in which the person is registered and for eligible operations. EU and non-EU OSS are quarterly, IOSS monthly; the deadline is the end of the month following the period and does not move for weekends or holidays. While registered in the regime, also file a return with no operations as requir…
• Intrastat Statistical Declaration Intrastat Statistical Declaration Review intra-EU trade in goods by flow, CN code, partner and value for submission to INS. Intrastat concerns intra-EU goods trade and is checked separately for arrivals and dispatches. It does not automatically include D390 services. For 2026, the statistical threshold is RON 1,000,000 per flow. Check whether it was exceeded in the previous or current year and when the obligation starts. The deadline is the 15th of the month following the reference month. Intra-EU goods invoices, d…